Job Information
Marine Biological Laboratory Research Administrator in Woods Hole, Massachusetts
Description
Job Summary:
The Marine Biological Laboratory (MBL) is seeking an experienced Research Administrator to join our team. This role is integral to supporting Principal Investigators (PIs) in both sponsored and non-sponsored research administration. The successful candidate will work closely with the Director of Research Administration (DRA) and the Director of Sponsored Programs (DSP) to manage the administrative aspects of pre-award and post-award processes.
Key Responsibilities:
Pre-Award Services: Assist PIs in developing federal and non-federal grant proposals. This includes interpreting sponsor guidelines, budget development, drafting administrative sections, and ensuring compliance with all sponsor requirements.
Post-Award Management: Support PIs in managing grants, sub-awards, contracts, gifts, and other awards. Monitor budgets, prepare financial reports, and ensure alignment with award terms.
Audit and Compliance: Maintain knowledge of federal and non-federal grant rules. Assist in preparing documents for audits, including Uniform Guidance audits.
Budget Coordination: Coordinate the annual budgeting process for assigned PIs, monitor budget execution, and update spending forecasts.
Personnel Support: Collaborate with the Office of Human Resources and other departments to manage staffing and HR-related issues for research projects.
Policy Communication: Work with the DRA and DSP to communicate MBL policies and practices to PIs.
Qualifications:
Education: Bachelor's degree with at least two years of experience in research administration, preferably in a non-profit or academic setting, or an equivalent combination of education and experience.
Skills: Proficiency in financial and administrative software (FileMaker Pro, Excel, Word, etc.), knowledge of basic accounting principles, and experience with federal grants (NIH, NSF, etc.).
Abilities: Strong organizational, interpersonal, and communication skills. Ability to work under pressure, manage multiple priorities, and collaborate with a diverse range of stakeholders.
Why Join Us?
At MBL, you will be part of a vibrant scientific community in beautiful Woods Hole, MA that is committed to advancing biological research. We offer a flexible work environment with the option for a hybrid schedule, allowing a combination of remote and in-office work. Join us and contribute to groundbreaking research that impacts the scientific world!
Salary and Benefits:
Starting salary range is $65,000 - $80,000 depending on education and experience.
MBL offers a generous benefits package including:
Medical and Dental Insurance through Blue Cross Blue Shield of Massachusetts.
Voluntary Vision Insurance through VSP.
Basic Life/AD&D Insurance; Voluntary Life/AD&D Insurance; Short-Term Disability Insurance; and Long-Term Disability Insurance.
Vacation Time: Employees accrued based on years of service, beginning with 12 days/year.
Sick Time: Employees accrue 13 sick days/year. Accrued paid time off is pro-rated based on scheduled hours.
Holidays: 10 paid holidays per year plus 2 floating holidays.
Flexible Spending Accounts: Employees may make pre-tax contributions up to the yearly IRS limit for health care expenses and for dependent care expenses. The plan is administered by London Health.
Tax Deferred Annuity Plan: Employees may make pre-tax or after-tax contributions to a TIAA account up to the IRS limit.
MBL Retirement Plan: The MBL contributes 10% of salary to a TIAA Retirement Plan account. Eligibility is two years of service, however service at other government or non-profit institutions may count toward this requirement. Contributions are immediately fully vested.
Employee Assistance Program (EAP): The MBL offers an EAP which provides free and confidential counseling to employees and family members. The program is administered by New Directions Behavioral Health.
Application Process:
Interested candidates are encouraged to apply by submitting a resume and cover letter detailing their qualifications and experience.
Equal Opportunity Employer:
MBL is an equal opportunity employer and encourages applicants from diverse backgrounds to apply. We are committed to creating a welcoming and inclusive environment where diverse experiences and perspectives combine to better the advancement of scientific inquiry and discovery.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)