Massachusetts Jobs

Administrative Assistant To The Transportation General Manager Job ID:4614055 Application Deadline:Posted until filled Starting Date:Immediately Job Description To support the Transportation General Manager by providing the best possible administration of the day-to-day Transportation Department functions and duties to comply with LPVEC policies and State and Federal regulations. The Administrative Assistant carries out responsibilities required for Transportation Department issues as directed by the General Manager. The Administrative Assistant will be required to collaborate and assist in all functional LPVEC areas. Assist department employees in carrying out Transportation Department operations and procedures. Be a liaison between the Transportation Department and the Administrative office. Process and forward Transportation Department documents required for Payroll, Human Resources, and Accounting. Order documents/forms and maintain inventory for Transportation Department needs. Process orders for materials and supplies required by department needs. Process and maintain purchase orders required for the Transportation Department\'s needs. Compile and update databases to include such information as vehicle lists. Coordinate all meetings and presentations for the Transportation General Manager and assist with the preparation of said meetings and presentations. Gather, maintain, and report required information for accident files from Transportation Department staff as well as filing any insurance claims with insurance carriers. Prepare and/or compose correspondences, calendars, notices, newsletters, or reports as required by the Transportation General Manager. Accurately perform daily filing, copying, and faxing as needed. Maintain an accurate and organized filing system for the Transportation General Manager Facilitate telephone and radio calls for problem-solving with other team members, districts, and families. Record and maintain fuel logs for all three garage sites. Job Requirements Three (3) to Five (5) years of clerical/administrative experience with knowledge of principles and practices. Knowledge and demonstration of business office experience and clerical skills. Computer literate with specific experience in word processing, spreadsheets, data bases, etc. and knowledge of business machines. Effective oral and written communication skills and excellent interpersonal skills. Strong organizational skills and time management skills. Must have exceptional attention to detail and proficient proof-reading skills. Ability to maintain strict level of confidentiality and discretion. Ability to independently manage simultaneous tasks with multiple competing deadlines. Ability to take initiative and follow through on projects and assignments. Must possess a collaborative work style. Ability to work both independently as well as in a team environment. At least 3 year(s) of relevant experience preferred. High School/Trade School degree preferred. Citizenship, residency or work visa required Contact Information CHARLES CROWE, TRANSPORTATION GENERAL MANAGER 2045 Boston Road Wilbraham, Massachusetts 01095 Phone: 413-596-9560 Email: CCROWE@LPVEC.ORG