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Veterans Affairs, Veterans Health Administration Secretary in West Roxbury, Massachusetts

Summary The incumbent works directly for the Chief of Medicine at the VA Boston Healthcare System and will be located primarily in an office setting at the West Roxbury Campus. Medical Service is a level 1A, tertiary care healthcare system and primary referral source for most facilities within VISN 1. The outpatient clinical operations stretch across three main campuses, five outpatient clinics and now include all specialty care oversight at the Bedford VA Medical Center. Responsibilities Incumbent serves as the direct Secretary and administrative liaison for the Chief of Medicine. Provides administrative and clerical support for the Chief and provides a direct communications link with the Chief, Associate Chief and Administrative Office of Medicine, and the 13 Medical Specialties. Provides administrative support which requires extensive direct contacts and coordination with the VA National Medical Office, VISN 1 Medical Service Line Office, VA BHS Director's Office, VA BHS Chief of Staff's Office, Executives and Professors from affiliated medical schools and medical centers, clinical section chiefs, direct reporting staff and clinic supervisors. Incumbent coordinates requirements and provides guidance to supporting administrative staff. Work requires formal internal procedures, administrative controls, and coordination to direct actions. Incumbent provides administrative support to relieve the Chief of Medicine of all administrative work to allow time to function in the official capacity of Chief. Maintains calendars and schedules briefings and actions. Incumbent serves as an advisor and provides general guidance and recommendations to the Staff and Divisions to expedite quick responses to meet daily demands and requirements of the Administrative Officer of Medicine. Coordinates the daily operations of the Medical Service Admin Office. Identifies, evaluates, and makes recommendations to the Chief or Administrative Officer as appropriate regarding technical problems/issues pertaining to personnel, equipment, budget, and space. Reviews priorities, policies, and goals of the dual level offices the Service Chief and subordinate staff to identify required actions and ensures timely processing of required correspondence and reports and advises on the current progress and status of work. Incumbent determines approach and methods to use to process a variety of situations and resolve conflicts and problems resulting from scope of the work required as Chief. Incumbent analyzes and reviews VACO, VISN and VABHS policies and regulations and adapts policies and procedures to develop administrative policies to provide guidance to process actions and reports at dual levels. For a more detailed information about this position description, please reach out to Human Resources. Work Schedule: Monday - Friday, 730AM-4PM Compressed/Flexible: Available Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD025050 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/31/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS7 position you must have served 52 weeks at the GS6. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS- 6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. You will be rated on the following Competencies for this position: Clerical Communications Financial Management Manages and Organizes Information Planning and Evaluating Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The nature, frequency and intensity of physical activity are sedentary. Work is performed in an office setting. Most activity is through personal and telephonic communications; however, some walking, bending and reaching is required with infrequent lifting of twenty pounds or less. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.