VHB Facility Services Coordinator in Watertown, Massachusetts
VHB is seeking a Facility Services Coordinator to join its Watertown, MA office. This is an internal support position in the facilities department that services all levels of professionals including executives, engineers, marketing, and administrative support staff.
Located in VHB’s Corporate office in Watertown, this role will be focused on Mailroom, Supply, Cafeteria and Executive Conference Center services with emphasis on customer service. Upbeat, professional demeanor and communications skills are a must. This is a full-time position Monday through Friday from 9a-6p subject to change based on the needs of the company.
Operate and maintain postage machine including supplies, services, reports, and funds
Receive, sort, scan, and distribute incoming mail
Retrieve, weigh, meter, and record outbound mail in accordance with USPS guidelines
Pickup and drop-off mail and packages at Watertown Post Office
Prepare outbound FedEx shipments of all sizes and weights
Receive, record, distribute all loading dock deliveries
Order, organize and maintain ample amounts of office supplies and shipping materials
Maintain well-organized and tidy mailroom
Set up and maintain coffee service area
Wash dishes and run dishwasher throughout day
Maintain cleanliness of counters and tables
Manage cafeteria inventory
Stock supplies as needed
Oversee equipment maintenance schedules
Executive Conference Center Services
Set up and breakdown meetings and events
Coordinate AV and Facilities needs with IT
Ensure all conference rooms are clean and properly stocked with amenities
Functions and Events
Coordinate inhouse meetings and events including company charitable events
Assist with the ordering and preparation of food as necessary
Manage set up and breakdown
Occasional evening hours required
Monitor quality of deliveries
Ensure delivery schedule is met
Process maintenance requests
Manage staff account cards
Cover front desk; greet visitors, answer and direct inbound calls to main phone line
Assist with new hire setups and office relocations
Assist with coordination of maintenance for department vehicles
Work cohesively with facilities and administrative team members
Other administrative duties as needed
Essential Skills & Experience
Customer service focused
Team oriented, with capability to work independently and meet deadlines
Time management and multi-tasking skills a must
Organized, focused, and detail oriented with excellent follow through abilities
Flexible, resourceful, enthusiastic, creative problem solver
Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
Strong written, verbal and interpersonal communication skills
Able to follow safe and sanitary cafeteria working practices
Able to maintain confidential information
Able to walk and stand for periods up to 6 hours
Able to lift, carry, push and pull objects up to 30 lbs
Valid driver’s license
Previous mailroom or office facilities experience a plus
Basic understanding of machinery a plus
Please submit applications online.
VHB’s passionate professionals include surveyors, engineers, scientists, planners, and designers who partner with public and private clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments.
Together, we work to improve mobility, enhance communities and economic vitality, and balance development and infrastructure needs with environmental stewardship.
VHB is proud to be an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
External Company Name: Vanasse Hangen Brustlin
External Company URL: TestUserAdmin
Street: 101 Walnut Street