Massachusetts Jobs

MassHire JobQuest Logo

Job Information

American Institutes for Research Production Design Assistant (Junior Desktop Publisher) in Waltham, Massachusetts


AIR is currently seeking a Production Design Assistant to join our AIR Studio. This position reports to the Senior Manager, Operations and Production Design Services. AIR Studio is AIR’s in-house agency for editing, production design, graphic design, copyrights and permissions, Section 508 compliance, and publication management. It is composed of a Director of Operations, Senior Managers of Editing, of Operations and Production Design, and of Creative Services, and several staff including copy editors, substantive editors, production designers, an art director, graphic artists, and Section 508 specialists. The type of material handled in AIR Studio varies and may include proposals, reports, presentations, research summaries, literature reviews, issue briefs, conference materials, training materials, marketing collateral, journal articles, specialty items, and Section 508 deliverables. Teamwork, communication, and process are key to the success of the AIR Studio production environment.

In this role, you will support the production of quality publications and proposals and help ensure that AIR’s published materials are presented professionally. Applicants are subject to pre-employment evaluation of the application of skills.

Candidates hired for the position may work remotely within the United States (U.S.) or from one of ourU.S. office locations. ( This does not include U.S. territories.

About AIR:

Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.

AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences.We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff byclicking here ( .


The responsibilities for the position include:

  • Prepare documents according to templates, quality control (QC) checklists, technical requirements, Section 508 guidelines, and client-specific instructions.

  • Format and/or revise simple-to-complex documents and presentations using Microsoft (MS) Office applications (Word, PowerPoint, and Excel 365). Specifically in Word, must be able to:

  • apply styles

  • design elements from a template

  • format for consistency

  • create new styles as needed

  • create and format tables and text boxes

  • clean up and insert graphics

  • work with section breaks and different headers and footers

  • apply color contrast principles

  • accurately revise documents on time

  • apply slide masters in template and clean up formatting in PowerPoint

  • work with charts and graphs in Excel

  • Format small- to medium-sized proposals and supporting documents.

  • Create business and proposal graphics in PowerPoint.


Education, Knowledge, and Experience:

  • High school diploma with at least 2 years of relevant work experience or a Bachelor’s degree.

  • Interest in gaining experience in a publication/production department, working on government contracts.

  • Ability to work flexible hours, including evenings and weekends.


  • Effective communicator with the ability to work with individuals at all levels and from diverse backgrounds in a virtual work environment.

  • Demonstrated ability to work well independently, and collaborate as a member of team,while prioritizing multiple objectives to consistently meet established timelines.

  • Demonstrated organizational, analytical, critical thinking, and problem-solving skills.

  • Must have advanced design and layout skills in MS Word and PowerPoint 365 on the PC.

  • Must have intermediate skills in MS Excel.

  • A quick learner able to effectively work in a fast-paced environment, follow instructions, and work with tight deadlines.

  • Have excellent self-QC abilities and accurate formatting skills.

  • Self-starter, willing to ask questions and request assistance when needed while open to constructive feedback.

  • PC proficiency is a must.

  • Beginner to intermediate skills in Adobe Creative Cloud (InDesign, Photoshop, Illustrator, and Acrobat Pro) on the PC and Mac.

  • Beginner prep for Section 508 compliance.


Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.

All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.

AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo reference and background checks.

AIR’s Total Rewards Program , is designed to reward our staff competitively and motivate them to achieve our critical mission. This position offers an anticipated salary of $32.00/hr. Salary offers are made based on internal equity within the institution and external equity with competitive markets. Please note this is the annual salary range for candidates that are based in the United States.

AIR maintains adrug-free work environment ( .

Fraudulent Job Scams Warning & Disclaimer:

AIR is aware of individuals falsely presenting themselves as AIR representatives.Fraudulent job scams seek to extract sensitive information or money from victims. To protect yourself, please be aware that AIR recruitment will only email you from an “” domain. Please take extra caution while examining the email address, for example jdoe is correct and jdoe is not a legitimate AIR email address . If you are unsure of the legitimacy of a communication you have received, please reach outto .

If you see a job scam, or lose money to one, report it to the Federal Trade Commission (FTC) at . You can also report it to your state attorney general . Find out more about how to avoid scams at .

#LI-SH1 #LI-Remote

Submit an interest application (

Please note, each section of the application is required in order for you to be considered for this opportunity. If you do not complete the required screening questions, or if you close your browser before completing each section of the application, your application will not be submitted for this position.

American Institutes for Research is an equal employment opportunity/affirmative action employer committed to excellence through diversity. Minorities, women, individuals with disabilities and veterans are encouraged to apply.

American Institutes for Research’s commitment to Diversity goes beyond legal compliance to its full integration in our strategy, operations and work environment. Diversity is valued and Inclusion is reflected in all efforts to recruit, develop, and engage the diverse staff needed to accomplish our mission.

ACCESSIBILITY NOTICE: If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to Taliba Boone at or call 202.403.5000.

Job Location US-Remote | US-DC | US-VA-Arlington | US-NC-Chapel Hill | US-IL-Chicago | US-MD-Rockville | US-MA-Waltham

Job ID 12937

Job Location United States

Category Publications & Graphic Design Services