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Aston Carter Office Administrator in Waltham, Massachusetts

Job Description

Seeking a highly organized and proactive Administrative Assistant to serve as the first point of contact in our office, ensuring a safe and welcoming environment for visitors. This role involves supporting Vice Presidents in administrative functions, managing communications, and handling confidential files and databases. The ideal candidate will also assist in preparing presentations, maintaining calendars, sorting incoming mail, managing catering relationships, and supporting the office manager with various duties including event planning.

Hard Skills

  • Microsoft Office Suite

  • Email management

  • Calendar scheduling

  • Presentation preparation

Soft Skills

  • Excellent written and oral communication

  • Professional demeanor

  • Strong organizational skills

Job Type

This is a Contract-to-Hire position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Waltham, Massachusetts.

Work Environment

This is a full-time on-site role with work hours from 8:00 AM to 5:00 PM, and some flexibility. The position requires a presence in the office five days a week, with flexibility as needed.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ( for other accommodation options.