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Unbridled Meeting Coordinator, Meetings & Events in Waltham, Massachusetts

Our Company

Unbridled is an event management, production, and creative agency delivering intentionally crafted events through our customer-focused approach to creative design, attendee management, program logistics, production, and travel. We believe that in an unbridled atmosphere, talented people are unleashed to imagine and intentionally craft solutions and services that amaze our customers. Our values drive everything we do....and differentiate the Unbridled Brand. We collaborate in each other's destiny, foster a culture of authenticity, and are a business of radical generosity. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for a talented individual to provide support to Program Managers for assigned meetings and manage attendee registration. The qualified Meeting Coordinator should have excellent communication (both written and oral) and internal and external customer service skills. The individual should be self-motivated, committed, a quick learner, and a dedicated team player. Strong organizational and time management skills combined with flexibility and the ability to adjust priorities are required for success in this position. Applicants who are willing to go the extra mile and build a long-lasting career in meeting planning with a company that will offer you opportunities to thrive are desired!

Successful candidates will have the following:

  • Bachelor's Degree

  • 1 - 2+ years experience in a professional office environment, hospitality industry, or event planning experience

  • Excellent Computer Skills – Microsoft Office - Excel, Word, Outlook

  • Detail-oriented and enjoys problem solving

  • Effective, professional business communication skills – written, spoken, and presentation

  • Comfort level and required professionalism to work directly with client contacts during all phases of the planning and execution of their meeting

  • Superior customer service skills

  • Proficiency and knowledge with registration software such as Cvent preferred but not required

  • Ability to travel to client programs and confidently represent Unbridled and our clients

What you would be doing at Unbridled:

  • Manage multiple project tasks simultaneously against strict deadlines

  • Collaborate with and assist Project Managers on pre-planning and logistical details

  • Menu and décor planning

  • Dine around sourcing

  • Attendee registration

  • Rooming list management

  • Transportation/manifest management

  • Other vendor sourcing

  • On-site operation

  • Program registration and housing management

  • Assist in testing and the launch of program websites utilizing registration software

  • Create and provide attendee reports for Account and Program Managers and clients

  • Crosscheck and quality control of hotel rooming lists and air manifests pre-and post-event

  • Communicate directly with attendees (email, phone, in-person)

  • Provide outstanding client service always, even under stress

  • Proofread emails, websites, and spreadsheets on a regular basis

  • Embody the Unbridled brand and culture, including: character, change, credibility, and community

​Comprehensive Benefit Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

  • Salary range: $40,500 - $49,500

  • Health & Dental Insurance

  • Vision Insurance, FSA & HSA Plan Options

  • Life, Short-Term & Long-Term Disability Insurance

  • 401k Plan with Discretionary Company Match

  • Employee Loan Program

  • Paid Time Off & Paid Sick Leave

  • Paid Holidays

  • Monthly Parking Pass

  • Community Service Leave

  • Professional Therapy Benefits

  • Cell Phone Allowance

In addition to our extensive benefits package, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications.

An Unbridled Community Takes All KindsWe hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come “Be you” with us.

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