Town of Montague Admin. Assistant - Board of Health in Turners Falls, Massachusetts
TURNERS FALLS Administrative Assistant - Board of Health The Town of Montague is seeking applications for the position of Board of Health Administrative Assistant. The position performs clerical and administrative functions for the Board of Health (35 hours per week). Responsibilities include answering telephone calls, filing and maintenance of documents and records, transcribe meeting minutes, customer assistance, preparing correspondence, processing accounts payable, conducting research, performing data entry and maintain data base, providing customer services, and assisting in the daily operation of the two offices. Candidates for this position should have an associate degree and 3 to 5 years of experience in a similar role or an equivalent combination of education and experience. This is a full-time benefited position that is pension eligible and part of the NAGE union, and the range of pay is: \$19.28 to \$23.72 per hour. The Board of Health work week is four days per week, 8:30AM to 5:30PM Monday, Tuesday, and Thursday and 8:30AM to 6:30PM on Wednesday. Recommended Minimal Qualifications Education and Experience A candidate for this position should have an associate degree and 3 to 5 years of experience or an equivalent combination of education and experience. Knowledge, Skills and Abilities A candidate for this position should have knowledge of the following: Principles, practices, and methods related to record keeping, bookkeeping, clerical, reception and secretarial duties. Skilled in: Communication, customer service and organization Spelling and grammar Bookkeeping and mathematics Office procedures, equipment and software applications And with the ability to: Handle multiple tasks simultaneously, despite interruptions. Maintain detailed, accurate records. Distinguish between emergency and non-emergency situations. Position Functions Receives incoming calls and visitors to the office; responds to inquiries or requests for assistance or directs customers to the appropriate personnel for assistance. Ensures accurate and detailed record keeping for department; inputs and updates information in database and files as required, and generates reports as requested. Relays messages and informs supervisor of events that may require immediate attention. Processes permits issued by the Board including food and septic permits; receives and reviews applications; collects payments; reconciles and records payments; and transmits payments to the Treasurer/Collector. Transcribes minutes from Board of Health meetings, distributes minutes, and maintains records of minutes for files; may attend meetings to take minutes. Performs clerical duties for department; prepares correspondence; copies documents; maintains and updates files and records; prepares mailings; updates department\'s web page. Processes bills for payment; submits information to the Treasurer\'s Office for payment; maintains records of expenditures. Maintains an adequate level of office supplies, orders additional supplies as required.