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Illinois Tool Works, Inc. Finance/Accounting Administrative Assistant in Norwood, Massachusetts

Finance/Accounting Administrative Assistant

  • 825 University Ave, Norwood, MA 02062, USA

  • Full-time

  • FLSA Status: Non-Exempt

    Company Description

InstronĀ® is a global organization that designs, manufactures, sells and services materials testing systems. InstronĀ® is a clear global leader in materials testing applications and its leadership in the marketplace is continually expanding. You will find that our established strength, commitment to our core values and team focus provides an engaging work environment and offers exceptional opportunities for personal and career development.

Job Description

Provides administrative support to the Finance and Accounting department. In this capacity, performs a variety of assignments including basic administrative duties, handling correspondence, maintaining department calendar and coordinating administrative tasks.

Qualifications

  • Completes specially assigned, Finance and Accounting department specific administrative tasks and projects including

  • Collecting and filing Customer Tax Exempt Certificates

  • Collecting and electronically attaching Supplier information such as W-9s

  • Organizing and maintaining audit support and quarterly audit binders

  • Assisting in annual 1099 tax filing

  • An interest to learn, understand, and maintain ownership of customer online payment portals

  • Compile and report quarterly utility usage to ITW Environmental Health and Safety (EHS)

  • Establishes, organizes and maintains documents and files related to the general administration of the Finance and Accounting department. Including understanding and adhering to the ITW Record Management policy

  • Using MS Office, Excel and PowerPoint may be expected to assist in the following:

  • Preparing and distributing presentation material for quarterly department meetings

  • Preparing and tracking customer correspondence for annual escheatment process

  • Review of Accounts Payable and Accounts Receivables for significantly aged credit balances and work with vendors and customers to resolve

  • Performs administrative duties to include scheduling meetings, photocopying, faxing, scanning, distributing mail, arranging departmental activities and ordering office supplie

  • 1-3 years of administrative experience

  • Proficient in using MS Word, Excel, PowerPoint and Email

  • Must have a professional and positive attitude

  • Must have good written and verbal communication skills. Professional telephone and interpersonal skills are required

  • Ability to work with several individuals while showing independence in balancing and prioritizing their requests. Requires experience at handling multiple work assignments concurrently

  • Must have strong organizational skills and be able to provide support in a team environment

  • Ability to work extended hours as necessary.

    Additional Information

No relocation available.

Job Location

ITW is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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