Job Information
State of Massachusetts Administrative Assistant in Northampton, Massachusetts
ABOUT THE OFFICE: The Northwestern District Attorney’s Office (NWDAO) serves the people of Hampshire and Franklin counties and the town of Athol. In partnership with the communities it serves, the NWDAO is dedicated to the pursuit of truth, justice, and the protection of the public through fair and effective prosecutions and progressive prevention initiatives. Although the primary responsibility of the Office is prosecuting crime, we also have a strong focus on progressive education and prevention efforts in the areas of domestic & sexual violence, child abuse, juvenile justice, elders and persons with disabilities, and consumer protection. We are the law office of the People and are steadfast guardians of the rights and liberties of every citizen. We advocate for making our communities safer and stronger, while protecting civil rights and promoting social and racial justice. POSITION SUMMARY: Responsible for providing administrative and clerical support to the Victim Witness Assistance Unit (VWAU), including on-site work in both Hampshire and Franklin County offices, and the Elders and Persons with Disabilities Unit (EPDU). DUTIES & RESPONSIBILITES: · Input and update victim/witness contact information in the DAMION case management system; · Generate letters to victims/witnesses on behalf of advocates for their signature and mailing; · Print daily court lists, pull and prepare advocate case files for court; · Separate and distribute incoming mail for the VWAU; · Answer, triage and transfer incoming VWAU phone calls/voicemails; · Prepare and send correspondence for the VWAU Director; · Assist VWAU Director in scheduling of meetings and preparation of materials for meetings/trainings; · Assist in the collection and reporting of statistical data for the VWAU; · Perform other administrative tasks as assigned by the Director of the VWAU; · Initiate new EPDU investigations and charged cases in the DAMION case management system and the EPDU case database; · Perform other administrative tasks for the EPDU; · Cover the front desk/reception area as needed; and · Perform other duties as deemed necessary by the Director of the VWAU or the District Attorney. · Associate’s degree · Highly organized · Ability to multi-task · Knowledge of administrative and clerical procedures · Knowledge of computers and relevant software applications · Ability to communicate clearly, effectively, and patiently in-person and on the phone to a diverse population · Must be able to demonstrate professional discretion and maintain confidentiality at all times · Bilingual Spanish fluency strongly preferred. Job: Public Safety* *Organization: Northwestern DA *Title: *Administrative Assistant * Location: *Massachusetts-Northampton-1 Gleason Plaza Requisition ID: 240005TE