Massachusetts Jobs

Essential Elements Provides Council Leadership support by reviewing and preparing Council dockets, agendas, reports and Council Orders. Provides Committee support by reviewing and preparing Committee agendas and reports along with supporting documents, making recommendations for scheduling, preparing communication for Committee Chairs, prioritizing agenda items, attending evening meetings of assigned Committees, providing staff support during meetings, managing legal requirements of public hearings including proper notifications and placing legal advertisements and provide advice and recommendations regarding the legislative process for Committee members, city personnel and citizens. Committee Clerk must possess detailed familiarly with all items before assigned Committees. Provides overall City Council support by generating written communication for Council members, requesting information from City Departments or outside agencies, coordinating review of docket items and requests with appropriate Department Heads, conducting research and archival retrieval, providing support for special committees of the Council as needed, exercising discretion in handling and monitoring confidential information in executive sessions and providing guidance to Councilors in framing issues for the docket including providing advice and recommendations of the legislative process. Committee Clerk must possess familiarity with all items before the City Council. Primary Elements Provides citizen service by notifying interested citizens of upcoming agendas items, directing and explaining City Council and Committee processes and items and responding to citizen inquires of all kinds via telephone, email and office visits including research and archival retrieval. Manages website content by posting all agendas, reports, supporting documents and audio to the City website and keeping Committee pages updated for retrieval by the public as well as City Councilors. Updates government directories and documents as necessary. Possesses a working knowledge of the City Ordinances, an expert knowledge of ordinances and processes pertaining to assigned committees, general knowledge of Massachusetts General Laws including Open Meeting Law and of the operations of City Government. Undertakes special projects as required including research, analyzing and evaluating data and preparing results and recommendations. Special events planning also required. Attends and participates in staff, department, training and other meetings. Secondary Elements Performs other duties as required. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each element satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND EXPERIENCE: Bachelors degree and one to three years of related experience and/or training or equivalent combination of education and experience. Knowledge of recording and office procedures and the operation of office equipment such as personal computers and computer software, data processing and/or word processing. LANGUAGE SKILLS: Ability to read and interpret documents such as reports and procedures manuals. Ability to write reports and correspondence. Ability to present information effectively, which may be controversial in nature, one-on-one, or in small groups, to citizens or employees of the City. MATHEMATICAL SKILLS: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals. Ability to calculate figures and mounts such as discounts, interest, commissions, proportions and percentages. Ability to apply concepts of basic algebra. REASONING ABILITY: Ability to apply common sense understanding to carry out detailed w