Massachusetts Jobs

Position Summary: The Office Administrator should be knowledgeable about and capable of handling the emerging and ongoing administrative activities. As one of the first people to greet students, families, donors, volunteers and community members, on the phone and at the school, the Office Administrator should be a welcoming presence at all times. We prefer candidates who are capable of learning from their peers\' demonstrated best practice, respond openly and efficiently to guidance and feedback, and can collaborate effectively with others including volunteers. Preferred Qualifications: High-school diploma and/or certificate required Proficiency with computers and software programs especially Google Suite Strong written and oral communication skills Excellent interpersonal skills Superior organization and time management skills Spanish language skills is a MUST Expectations and Responsibilities: The primary responsibility of the Office Administrator is to serve as a receptionist in the main office and to provide administrative and clerical support to the Head of School including collaborating with office staff and volunteers to: Cordially greet visitors to the school Answer and direct telephone calls and email with professionalism Provide academic, program and administrative support for the school Administration of student files, student records, transcripts, attendance, and demographic information of current and potential students Assist administration with preparation and creation of student progress reports and report cards Produce and send friendly reminders to families regarding upcoming school events and schedules Train office staff and volunteers Process incoming and outgoing postal mail Assist with the coordination of event logistics including field trips and family events Provide staff support to parent committee, as assigned Attend and participate in meetings, conferences and training sessions, as required Other duties as assigned We offer: A work environment that is welcoming, collaborative, flexible and embraces creativity and diversity Salary commensurate with experience, education/certification and guidelines provided by OSS financial policies PTO (paid time off) in accordance with OSS personnel policies and Massachusetts regulations Employer offered health insurance, dental coverage, disability insurance and a 401K Plan