Massachusetts Jobs

Job Title

Finance Administrator

Job Description Summary

The Facilities Hub group is a highly skilled team focused on work request fulfillment and subcontracted resource management. The Facilities Hub Group specializes in servicing clients with geographically dispersed portfolios, through a flexible menu of services from basic contact center support to contract compliance and full account management.

The Jr. Finance Analyst’s responsibilities include, but are not limited to: Accounts Payable, Accounts Receivable, maintain general ledger and client location detail, invoicing, analyzation of expense/revenue, Manager process and reporting from various CMMS Systems, collaborate with Facilities Hub Staff as applicable and any other duties requested by Facilities Hub Management.

Job Description

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Manage and maintain Facilities Hub Client Master Files

• Submittal of Master Data Forms for creation of client location in CMMS Systems

• Create and maintain Purchase Orders.

• Creates and maintains upload files and acts as liaison to billing dept

• Analyze expense/revenue and ensure matching principle is employed

• Support vendor compliance efforts by ensuring monthly invoicing is submitted for upload files

• Provides customer support and problem-solving where needed, and properly escalating any necessary issues to managers within the Facilities Hub

• Matches expense with completed work orders and authorizes Billing Dept. to invoice clients.

• Processes accrual tracking – Reaching out to vendors for any outstanding invoicing

• Manage Accounts Receivable for Facilities Hub Clients by responding to and resolving client billing issues and questions. Providing updates on all Facilities Hub client A/R to Corporate Finance.

• Coordination of the start-up of new services with site contacts, vendors, and other parties involved in the process

• Supporting the Facilities Hub with any special projects as requested by management

• Month end reconciliation

• This position will also provide other business-related functions as requested by the Administrative Services Supervisor or as directed by Senior Management

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REQUIREMENTS (Knowledge, Skills, Abilities, and Education and/or Experience):

• Ability to speak, read, and write English fluently

• Minimum of 3 years of work experience in Finance and/or Accounting

• Excellent analytical skills with a focus on general ledger analysis

• Experience with Generally Accepted Accounting Principles

• Knowledge of accounting or database software packages such as Oracle JD Edwards, Kronos, CMMS, and other database & analytics applications

• Strong proficiency with Microsoft Office Suite; Advanced knowledge of Microsoft Excel to include VLOOKUP’s, Pivot table creation, and financial formulas

• Highly self-motivated person who thrives in a dynamic work environment and demonstrates a flexible, adaptable & responsive work style

• Proven record of providing excellent internal and external customer service

• Superior organizational skills

• Undergraduate degree in Finance or Accounting a plus

• Results oriented with a sense of urgency and ability to manage financial deadlines

• Excellent oral and written communication skills English

• Able to take direction, work with minimal supervision, and effectively manage projects as an individual contributor or as part of a team

• Attention to detail, pride in delivering excellent service, organization skills, and professional attitude

• Must have excellent customer service and written/verbal communication skills

• Must be well organized and detail oriented, while applying sound judgment and decision-making skills to both routine and non-routine issues that arise

• Candidates must be able to work well in a fast-paced/high volume environment, and work well under pressure

• Must be willing to continue training in their skill set to maintain knowledge in the latest processes and technologies used for their assigned duties

• Must be willing to assist the overall operations of the office when requested in other areas as needs arise

C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com . Please refer to the job title and job location when you contact us.

INCO: “C&W Services”