Massachusetts Jobs

Executive Assistant II

Date Posted: 03/21/2025

Requisition Number: 9466

Location: CHA Malden Care Center

Work Days: M-F 7:30-4p with some flexibility

Category: Clerical and Administrative Support

Department: Dept Of Family Medicine

Job Type: Full time

Work Shift: Day

Hours/Week: 40.00

Union Name: Non Union

DEPARTMENT DESCRIPTION:

Cambridge Health Alliance (CHA) is a leader in Primary Care, supporting a highly diverse population across the Boston metro-north region. Today, CHA serves more than 120,000 primary care patients during more than 300,000 annual visits. Services are available at 13 primary care centers, 3 teen health centers, via telehealth, and through some very special programs, right in patient homes. As a member of CHA Primary Care, you will be part of a dynamic team that values creativity and innovation. You will help deliver care across the entire spectrum of primary care – with internal medicine, family medicine, pediatrics, geriatrics and women’s health services. You will be in a team-based setting, where primary care works hand-in-hand with behavioral health, pharmacy, complex care and multilingual interpreter services. CHA is also a teaching hospital, with several primary care centers hosting CHA’s Harvard Internal Medicine residency and Tufts Family Medicine residency.

Responsibilities:

• Provides a variety of administrative functions to support the work of the department Chief.

• Assists in the coordination and execution of executive-level work plans and projects. Often must work independently, with minimal direction to complete multiple projects in a timely manner as requested by the department Chief.

• Assists in preparation and follow-up of the department Chief’s meeting by preparing materials, minutes and all necessary follow-throughs.

• Serves as clinical and operating staff liaison: attends meetings, distributes pertinent information, ensures completion of identified action items and is responsible for all communication to and from staff under the direction of the department Chief.

• Attends meetings as requested to provide staff support to the department Chief. Writes and inputs all minutes, memos, correspondence and reports as directed.

• Ensures appropriate handling of confidential information and prioritizes all incoming correspondence and telephone calls to identify urgent matters.

• Organizes daily activities of office, including work processing/typing, mailings/correspondence, and purchasing supplies. Coordinates the department Chief's schedule including meetings, special events and travel.

• Maintains computer data bases.

• Creates a professional and receptive office environment.

• Coordinates all levels of detail regarding special events and functions as may be necessary.

MINIMUM QUALIFICATIONS:

Proven administrative skills acquired through a minimum of 5 years experience in an Executive Assistant or high level Administrative/ Personal Assistant capacity, preferably within a health care service industry. Excellent interpersonal, organizational and writing skills required. Familiar with standard business language and practices including but not limited to telephone courtesy, professional office behavior, customer service and principles of record/business confidentiality. Fluency in Microsoft Office and Google Suite required. Proven ability to handle many projects and interface effectively with many important constituencies required. Provide thorough, accurate and timely project completion. Experience working independently, and as part of a team.

In keeping with federal, state and local laws, Cambridge Health Alliance (CHA) policy forbids employees and associates to discriminate against anyone based on race, religion, color, gender, age, marital status, national origin, sexual orientation, gender identity, veteran status, disability or any other characteristic protected by law. We are committed to establishing and maintaining a workplace free of discrimination. We are fully committed to equal employment opportunity. We will not tolerate unlawful discrimination in the recruitment, hiring, termination, promotion, salary treatment or any other condition of employment or career development. Furthermore, we will not tolerate the use of discriminatory slurs, or other remarks, jokes or conduct, that in the judgment of CHA, encourage or permit an offensive or hostile work environment.

Cambridge Health Alliance brings Care to the People - including your neighbors, friends and family. Our local hospitals and care centers serve our vibrant, diverse communities, and play an integral role in improving health. As passionate advocates for the underserved, we actively partner with our communities to take on challenging public health issues, and conduct important research to help reduce barriers to care. We believe that everyone deserves access to high quality, convenient health care. This is why our employees believe in where they work and why many build long, rewarding careers at CHA.

Healthcare is changing rapidly. CHA has a strategic plan that charts a proactive course for our future. It is built on a vision of equity and excellence for everyone, every time. It also recognizes that our workforce is our most valuable asset and prioritizes competitive salaries, benefits and professional development opportunities for employees. The strategic plan is changing the way we provide care and improving the health and experience of our patients; we are looking for smart, committed, compassionate people who want to be part of making our vision of better health and equity a reality.

At CHA, you can believe in where you work and go home every day knowing you made a difference. Join our team and help us bring Care to the People.