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MindLeaf Technologies, Inc Contracts Administrator in Lowell, Massachusetts

Contracts Administrator

Job Details



Job Location

Corporate Office - Lowell, MA - Lowell, MA

Remote Type

Optional Work from Home

Position Type

Full Time

Education Level

4 Year Degree

Salary Range

$57,000.00 - $70,000.00 Salary/year

Travel Percentage


Job Shift


Job Category

Health Care


About Us


Mindleaf Technologies, Inc is committed to assisting military medical professionals with providing excellent and quality patient care. 

Headquartered in Lowell, MA, we have been supporting military health professionals for over 20 years through federal contracts with the DOD, DHA, & VA to provide administrative support in military treatment facilities (MTFs) nationwide.  


Why work for MindLeaf? 

  • Paid Health and Ancillary benefits (Single Plan)

  • 11 paid Federal holidays

  • Paid Time Off accrued from 1stday of employment

  • Tuition Assistance

  • Meet new people and experience new challenges for professional growth


    Our work in support of our service members and their family’s healthcare needs is as vital as it is rewarding.  If you want to be involved in supporting our nations heroes, apply with us, today!


    Position is located at the corporate headquarters in Lowell, MA, but will consider remote.  


What we are looking for:

We are looking for a Contracts Administrator who will serve as an integral member of the Team; providing contract administration and support for a dynamic portfolio of contracts, in non-classified and classified environments. The ideal candidate for this role is a self-motivated independent thinker who drives to closure and can prioritize competing priorities.


  • Responsible for the negotiation and the administration of Government contracts/subcontracts, consistent with sponsor requirements, compliance obligations and policies and procedures.

  • Responsibilities will include interfacing with potential and current customers, submitting proposals, reviewing proposed terms and conditions, negotiating agreements, monitoring performance, and closing out agreements.

  • Applicant should have a keen interest in Government contracting, possess excellent communication skills, and can develop solutions to complex problems.

  • Collaborate with Program teams and senior leadership to prepare and submit compliant proposals.

  • Participate in the negotiation of agreements of high complexity.

  • Analyze the risk of terms and conditions that deviate from company policy.

  • Summarize and document negotiations for auditability and compliance.

  • Create and manage assigned agreements in the system of record and other repositories.

  • Provide guidance on aspects of assigned agreements to ensure conformance with agreement terms and company policy while maintaining a high level of customer satisfaction.

  • Monitor performance, collect documentation, and comply with reporting requirements for the satisfaction of agreement requirements.

  • Assist senior management with reporting data and compiling audit information, as required.

  • Serve as a customer interface for assigned agreements during the full life cycle of a program.

  • Research complex issues and provide recommendations for resolution.

  • Mentor junior and support staff to ensure compliance and professional development.

  • Support the Upper Management in interfacing with Programs, Legal and Finance to develop new business approaches and winning capture strategies.




  • Bachelor's Degree

  • 5+ years of directly related experience; experience in an Intellectual Property-intensive environment (e.g., engineering/technology company, Health care, technology transfer office)




  • Experience in healthcare, military defense, & government contracting to include:  acquisition, contract, procurement & executing & conducting the procurement process from all phases of pre-award through post-award.​​​​​​

  • Working knowledge and understanding of contract types.

  • Must demonstrate working knowledge of the FAR/DFAR.

  • Knowledge of government contracting processes and considerations.

  • Experience working with a broad range of agreements.

  • Able to handle multiple assignments and deadlines in a fast-paced environment.

  • Able to quickly understand processes and ensure adherence.

  • Must have an aptitude for performing work functions in a timely and well-organized manner without the need for constant oversight.

  • Writing sample may be required.

  • Must possess excellent problem solving and communication skills that can be deployed to collaborate effectively with different functional teams on a variety of topics.

  • US Citizenship required.



    Work Environment/Physical Requirements :


  • The work is primarily sedentary.  Requirements include prolonged walking, standing, sitting or bending.


    MindLeaf is a proud participating Member of the Military Spouse Employment Partnership and encourages our military spouses to apply.


    MindLeaf Technologies Inc is an Equal Opportunity Employer and does not discriminate against candidates or employees based on race, color, religion, sex, national origin, age, pregnancy, disability, veteran status, genetic history, or any other protected status.