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MIT Lincoln Laboratory Associate Business Manager in Lexington, Massachusetts

The Active Optical Systems Group's mission is to establish a laser radar center of excellence through development of advanced laser radar technology. One of the major research thrusts in this pursuit is implementation and application of three-dimensional laser radars employing novel receiver technology featuring arrays of detectors that are individually sensitive to single photons. The group is currently addressing the development and operation of airborne and ground-based 3D laser radars, along with data collection, data exploitation, and simulation and modeling efforts for various applications. The group is also pursuing significant efforts in the development of coherent laser radar, including adaptation of advanced radar techniques to the optical environment, pushing the bandwidth of coherent systems into the terahertz regime, and using photon-counting detector arrays in coherent receivers. The goals of these efforts range from laboratory demonstrations to development of field-deployable systems. The group is also developing advanced passive technologies and systems to enable unique remote sensing capabilities that involve working with internal and external partners. The group regularly performs data collection field campaigns that requires shipment of equipment and personnel to remote sites.

Job Description

An Associate Business Manager is needed for Group 106, Active Optical Systems. Roles and responsibilities for the Associate Business Manager will focus upon assisting with overall management of the Group’s financial portfolio and administrative operations. Responsibilities include analysis, monitoring and reporting on program plans, spend plans, and financial reports for a diverse set of programs. The Associate Business Manager will work frequently with the Group and Division offices to support procurements, personnel logistics, property, and other business and administrative needs.

Financial Analysis and Reporting

Searches, extracts and compiles interrelationships of financial data.

Administers program-level financial reporting provided to sponsors per contract requirement.

Validates the merit of information and/or results. Follows up to address and communicate anomalies.

Provides input when developing best practices. Communicates processes and procedures to extract, compile, analyze and report financial query results.

Uses templates and tools to effectively report actual expenditures for program-level activities.

May assist in the development of simple templates and tools.

Procurement

Works with Group Administrative Assistants to maximize use of purchase card. Supervises purchase card process.

Manages open commitments on programs; works with Group Administrative Assistants to review and closeout open commitments, returning funding to the program balance.

Responsible for all procurement activities. Manages the group’s SRM queue to ensure that all procurements meet CSD, Lincoln Laboratory, and government procurement rules and policies.

Assists Group and Division with complex or major procurements including, but not limited to, serving as a liaison with the Contracting Services Department.

Assists with review and edits all statements of work and memorandums of justification for clarity of purpose. Works with staff to provide feedback that will ensure all SOWs (Statements of work) and MOJs (Memos of justification) are clear and provide appropriate level of detail.

Provides assistance to the Group with the procurement of consultant services and contingent worker labor. Supports technical staff through the steps of the procurement process.

Project Management

Provides program management support as needed. May assist with initial administrative and financial planning for programs with defined deliverables.

Associate Business Manager will contribute to the development of variance reports for spend plan versus actual cost for programs and track monthly labor, purchase and travel expenses for multiple projects.

Has some knowledge of project management best practices.

Human Resources & Personnel Management

Supports group office and employees in matters related to recruiting and employment.

Provides information and/or referrals to HR relative to application of personnel policies and administrative procedures.

Facilities Planning

May develop space plans for group moves, renovation and staff needs.

Developmental Knowledge

Will develop and maintain:

Advanced knowledge of internal Lincoln Laboratory standards and procedures in administrative, financial and procurement business processes.

Fundamental knowledge of government contracting and acquisition, Federal Acquisition Regulation (FAR), cost accounting and project management.

Basic familiarity with DoD business and program operations.

Requirements

BS in Finance or related field is required. Minimum of 3-5 years’ experience beyond degree is required, preferably in a technical environment supporting multiple persons and projects. Must possess proficiency in MS Office, especially Excel and Powerpoint. Must be comfortable creating database files, pivot tables and working with various Excel functions (e.g. VLOOKUP, SUMIF, etc.). Familiarity with Excel macros is a plus. Experience with SAP a plus. Demonstrated capabilities in presenting ideas written and orally within a cross-functional environment is preferred. Ability to analyze, discuss and present financial results/reports. Ability to work independently, seek out answers to problems and drive positive change within the organization. Ability to obtain and maintain a government security clearance is required.

For Benefits Information, click http://hrweb.mit.edu/benefits

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.

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