Massachusetts Jobs

HUNTINGTON PART TIME Administrative and Data Assistant Position Description: Part Time, 15 hours per week (Sundays - Wednesdays) Location: 2 East Main Street, Huntington, MA (some remote work a possibility after training period) Wage: \$15.50+ per hour This position reports to the Program Director Lisa Goding and the Development Director Mollie Hartford. The main function of the Administrative Assistant is to support the client-facing programs of It Takes a Village as well as the fundraising and outreach groups with data entry, maintenance of staff and client files, and organizational projects to ensure accurate record-keeping and consistent and efficient communication with clients and donors. Key Responsibilities: Enter program participant, volunteer, and new staff information into recordkeeping databases. Organize and maintain digital and paper copies of staff and volunteer paperwork. Download and process donation information from multiple giving platforms and sync transactions with accounting software. Update and maintain database of constituent contact information or outreach and fundraising purposes. Track program and office supply needs and reorder when needed. Assist in maintaining general inbox and voicemail. Assist the Program Director with special projects such as compiling family resource guides, updating volunteer manuals and paperwork, and other organizational tasks as needed. Advancement Opportunities: This position will work closely will all members of the It Takes a Village team and will learn the behind-the-scenes workings of a small, grass-roots nonprofit organization. Initially this position will develop skills for fundraising and program coordination, with opportunities to develop skills in office and facilities management, human services operations, basic bookkeeping, and outreach and marketing. Necessary Skills: Must demonstrate excellent organizational skills, including consistency, attention to detail, and the ability to manage time effectively, prioritize tasks, and manage information across multiple platforms. Highly proficient in word processing, use of spreadsheets for basic record-keeping and reporting (MS Word, Google Docs, MS Excel, Google Sheets). Proficient in Google Drive file organization. Experience with Little Green Light donor management software, Quickbooks Online, and Mailchimp is a plus; otherwise be able to show proficiency in learning new software quickly. Ability to be flexible and work as part of a team as well as independently on individual assigned projects to completion within a planned timeframe. Living in or from the Hilltowns is a plus, but not required. Education and Experience: High school diploma or equivalent is required; Associates or Bachelor?s degree is preferred One to two years of related experience in administrative work is preferred One to two years of work in related fields is preferred (e.g. nonprofit, social services, fundraising and development)