Massachusetts Jobs

Job Summary: Provides professional and administrative work related to the daily operations of the Human Resources Department. The work includes research, analysis, compliance, orientation, benefits and salary administration, and other general HR functions as assigned by the Administrator. Performs all other related work as required. Supervisory Responsibilities: ? Supervision Received: Works under the general supervision of the Personnel Director, following department rules, regulations, and policies. ? Supervision Given: Supervises Senior Tax write-off participants, interns and temporary/seasonal personnel. Duties/Responsibilities: The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. ? Assists the HR Department in all functions, responsible for a variety of projects and activities requiring comprehensive knowledge of department?s activities and familiarity with laws, procedures, rules and regulations. ? Maintains employee benefits programs and informs employees of benefits. ? Coordinates, prepares, tracks, and generates change notices for staff transactions including new hires, promotions, transfers, salary changes, leave of absences, terminating etc. ? Conducts all new hire orientations to review and explain paperwork for all city employees; Assists employees in completing and updating forms; Answers all benefits questions and provides insurance provider contact information; Explains various policy acknowledgement forms and information; issues employee badges, parking stickers and garage passes and Processes CORI via the MA State website. ? Enters all new employee/change employee data into ERP (MUNIS) system and sets up proper payroll deductions. Enrolls new employees into group health, dental and life insurance programs via vendor websites and provides official notification to the Auditor, Treasurer and Retirement regarding new hire and/or change of employee status. Required Knowledge/Skills/Abilities: ? Knowledge of commonly used human resources concepts, practices, and procedures. ? Ability to maintain effective working relationships with others. ? Must be accurate, thorough and well organized in working with detailed information; takes initiative to assure timely compliance with deadlines and the resolution of pending matters. ? Ability to maintain tact and discretion in challenging situations and interactions with employees and the public. ? Ability to maintain confidential information ? Ability to respond quickly to unexpected projects with short deadlines or changes in important procedures. ? Strong organizational,interpersonal and technical skills. ? Demonstrates a highly proficient use of computers, office automation, and other department specific computer applications. ? Advanced level skill in ERP (formally MUNIS) software, Google and Microsoft Office. ? Outstanding communication skills. ? Skill in all of the above listed technologies, tools and equipment. Education, certification, licensure, or other similar requirements: ? Associate?s degree with demonstrated skill in standard office procedures, business English, arithmetic, record keeping ? At least two years prior office experience in general Personnel/HR Administration; or any equivalent combination of education and experience. Fair Labor Standards Act (FLSA) status: Exempt (Salary) Employment status & Hours: Regular Full-time employment, 35 hours per week, Monday-Friday, 8:30 a.m. to 4:30 p.m. Salary/Pay rate: \$ 44,092.00 (minimum) up to \$ 58,474.00 (maximum) per year (Grade 7, Ordinance) Employee Benefits: Health, Dental, Life Insurance, Optional Vision and Flexible Spending Account (FSA) How to Apply: Please send resume and cover letter to Personnel@holyoke.org