Massachusetts Jobs

Job Title: Bookkeeper Department:Police Reports to: Chief Of Police Job Summary:The Bookkeeper will be responsible for managing financial records, tracking employee time and attendance, processing payroll, and maintaining accurate budget records. This role requires a meticulous approach to record-keeping and a strong understanding of financial processes, including payroll, budget management, and compliance with union contracts. Duties/Responsibilities: ? Attendance and Payroll Management: o Post attendance from daily rosters and maintain records of employee personal time. o Post overtime, grant, and court slips to individual accounts and track overtime expenses. o Manage records for injured on-duty personnel, military leave, and part-time clerks/dispatchers. o Ensure accurate tracking and payment of part-time hours and contractual raises for union employees. ? Financial Record Keeping: o Track grant funds spent on personnel and expenses. o Assemble payroll data for biweekly processing and balance payroll records. o Maintain and frequently update the personnel budget. o Prepare yearly fiscal budgets and adjust personal time, vacation time, and longevity as needed. ? Administrative Tasks: o Complete employment verification forms and various departmental and external forms. o Respond to phone calls and emails regarding personnel issues. o Handle paperwork for new hires, retirements, and resignations, including buybacks for retirees. ? Budget and Expense Management: o Process requisitions for incoming invoices and quotes, maintain expense budgets, and balance periodically. o Request quotes for office supplies and other necessary items. o Monitor and track expenditures as the fiscal year progresses to ensure budgetary compliance. ? Coordination and Communication: o Work with outside agencies on task force-related paperwork and monthly billing for task force officers. o Fulfill requests for assistance or research as needed by the Chief or other department leaders. Required Skills/Abilities: ? Proven experience in bookkeeping or a related financial role. ? Strong proficiency with accounting software and Microsoft Office Suite (Excel, Word, Outlook). ? Excellent organizational skills and attention to detail. ? Ability to manage multiple tasks and priorities efficiently. ? Strong communication skills, both written and verbal. ? Knowledge of union contracts and payroll procedures is a plus.: Education, Certification, Licensure and Experience: ? High school diploma or equivalent ? Proven experience in bookkeeping or a related financial role. Salary/Pay rate: \$30.3725 (minimum) up to \$ 32.4795 (maximum) per hour (NAGE LOCAL, R1-022) Employee Benefits: Health, Dental, Life Insurance, Optional Vision and Flexible Spending Account (FSA)