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Interior, US Fish and Wildlife Service Administrative Support Assistant in Hadley, Massachusetts

Summary This position is a Administrative Support Assistant, GS- 0303-5/6 working in Hadley, Massachusetts for the R5-Division of Realty. This position is also open to the public under announcement R5-22-11653988-MT-DE. You must apply to each announcement separately if you wish to be considered under both recruitment methods. Responsibilities The major duties listed represent the full performance level of GS-6. At lower grade level, you will perform assignments of a more limited scope and with less independence. As a Administrative Support Assistant your duties will include but are not limited to the following: Assembles Realty correspondence packages, such as offer and acceptance packages, as well as correspondence with the Solicitor's office (SOL) and ensures such correspondence is in proper format. Files correspondence and case records in physical and electronic file systems. Tracks outgoing and incoming SOL requests (i.e., PTO and FTO requests) Transmits and receives correspondence via US Postal Service and private couriers and distributes to Realty staff as appropriate. Stewards the physical and electronic file storage areas to ensure consistency with the Realty Division's file management practices. Enters acquisition case file information into PATS database (Filemaker Pro), performs PATS queries, and shares summary information with internal FWS customers. Ensures shared office equipment, such as photocopiers/fax machines are supplied with consumable products, and orders professional repair service as needed. Serves as point-of-contact for Realty Division staff computer needs - maintaining an inventory and ordering replacement computers and monitors, as needed. Serves as timekeeper for Realty staff. Makes travel arrangements for Realty Officer and Deputy, reviews travel documents (i.e., travel authorizations and travel vouchers) for all Realty staff. Reviews credit card statements for Realty staff. Uploads and routes documents in DTS (data tracking system). Purchases office supplies on occasional basis. Books meeting space for Realty staff. Serves as backup to other administrative staff for timekeeping, travel, and other general administrative needs of NWRS. Requirements Conditions of Employment Qualifications Only experience and education obtained by 09/30/2022 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-5] A. 1 year of specialized experience that was equivalent to at least the GS-4 level in the Federal service. This experience has equipped me with the knowledge, skills and abilities to perform successfully the duties of the position and is in or related to the work of the position to be filled. Examples of this type of experience may include: reviewing credit card statements; purchasing necessary supplies and services by proper procurement methods; providing organizational support services for an organization such as timekeeping, preparing forms, documents, correspondence and responding to procedural questions; making travel arrangements including reviewing vouchers/documents; organize case files; operate a personal computer system using various software programs to monitor real estate appraisal documents to include grammatical and mathematical correctness and the completion of all document requirements. NOTE: Your resume must provide sufficient information to prove you have performed these duties for one (1) year. OR B. Successfully completed four full years of education above high school level in any field at an accredited business, secretarial or technical school, junior college, college, or university. NOTE: If you are using education to qualify, you must submit a copy of your college transcripts. OR C. Equivalent combination of post-high school education and specialized experience as stated above, which when combined meet at least 100% of the qualification requirement. (Only education in excess of the first 60 semester hours may be used to meet this standard). Minimum Qualification [GS-6] A. 1 year of specialized experience that was equivalent to at least the GS-5 level in the Federal service. This experience has equipped me with the knowledge, skills and abilities to perform successfully the duties of the position and is in or related to the work of the position to be filled. Examples of this type of experience may include: determining appropriate source to procure supplies, equipment or services for an organization in accordance with regulations; providing organizational support services such as timekeeping, travel arrangements, and troubleshooting related problems; tracking and evaluating documents for correctness and ensures such correspondence is in proper format; compile information and data, and prepare reports through the use of automations; records and file management experience; assembling realty corresponding packages; operate a personal computer system using various software programs to monitor real estate appraisal documents to include grammatical and mathematical correctness and the completion of all document requirements. NOTE: Your resume must provide sufficient information to prove you have performed these duties for one (1) year. There is no qualifying education for the GS-6 level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically, i. Area of Consideration. ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F. iii. Time after competitive appointment as specified in 5 CFR 330.502. iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method Your SF-50 will be used to confirm you meet all requirements Education PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts. PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information PCS INFORMATION: -No PCS entitlements authorized Telework: This position is suitable for telework and may be allowed to telework with supervisory approval. Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area. Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP):Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry. For information on CTAP and ICTAP click here The Land Management Workforce Flexibility Act (LMWFA),P.L. 114-47, allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures. For Eligibility Information click here: USAJOBS Help Center | Land Management Public Land Corps (PLC) Hiring Authority: Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

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