Massachusetts Jobs

GREENFIELD PART TIME Energy Grants & Business Data Assistant POSITION SUMMARY The Grants & Business Data Assistant is responsible for entering client/vendor information plus supporting documentation into various databases and performing various other clerical duties for the Energy Department. ESSENTIAL QUALIFICATIONS High School Diploma or GED. A minimum of one year of experience in an office setting. Experience with data systems. Additional appropriate education may be substituted for one year of experience or additional directly related experience may be substituted for education. SKILLS REQUIRED: Proficient computer skills: using a mouse, email, Microsoft office suite Primary work is data and computer based Work as a cooperative and effective team member Excellent verbal (in-person and phone) and written communication skills Excellent organizational skills and attention to detail Sensitivity to cultural and socioeconomic diversity and the needs of individuals with low incomes Demonstrated commitment to valuing diversity and contributing to an inclusive working environment. ESSENTIAL RESPONSIBILITIES Open and distribute incoming mail accordingly. File client job folders for weatherization, heating systems and energy audits Enter vendor information from contract packets into the CSG/eAssist database and Monday.com. Assist bill payment specialist with entering heating/weatherization bills as needed. Track bills and invoices that are submitted via mail, email and other platforms. Manage organization of contract files and contractor invoices. Assist Energy Department in the organization and maintenance of hard copy and electronic program files/folders, creating hanging files as needed. Perform clerical duties such as filing, mailing, maintaining program inventory log and ordering program supplies. Use Monday.com for internal job and vendor bill tracking. Assist in keeping the utility funders Monday.com boards up to date with accurate information. Become efficient in using the multiple platforms our funders require us to bill/invoice/track jobs. Communicate effectively with low-income clients and with vendors as needed. Maintain strict confidentiality of Energy Department records and clients. Comply with agency and funders\' paperwork requirements and procedures. Attend regularly scheduled supervision meetings, team meetings, mandatory agency trainings, and participate in professional development activities. Performs related work as required. This does not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may be adjusted to meet the operational needs of the department. AA/EOE/ADA Employment is contingent upon successful completion of Criminal Offender Record check (C.O.R.I.) prior to hire and every three years. Complete the pre-employment screenings required for the Energy program contracts.