Massachusetts Jobs

Eaton’s North American Sales division is seeking an Administrative Assistant to join their team at the Franklin, MA location. This is an excellent opportunity for a communication-savvy professional to keep the sales team informed and on track. Additionally, this role offers great potential for career advancement.

The expected annual salary range for this role is $50024.97 - $73369.96 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you’ll do:

The primary function of this position is to provide administrative support for various North American Sales (NAS) leadership team members.

Making what matters work at Eaton takes the passion of every employee around the world. We create an environment where creativity, invention and discovery become reality, each and every day. It’s where bold, bright professionals like you can reach your full potential—and where you can help us reach ours.

Essential Functions:

• Provides a wide variety of administrative and staff support services for our sales site. This can range from coordinating and handling travel arrangements and meetings and managing schedules to running reports and presentations as needed

• Lead the coordination of all group meetings (regional, national, training, field seminars, etc.) including logistics, location, event, and meeting planning activities

• Calendar, Email, and Meeting management for senior level management.

• Maintains electronic distribution lists, Division email and regular mailboxes and manages regular disbursement of personnel and other electronic announcements

• Support the administrative activities of fleet management

• Maintains departmental files for critical communications, contracts, legal documents, and other documents.

• Interact with other business units as required to support NAS sales activities

• Maintain a dedicated knowledge of procedures, with a broad knowledge of department, divisional products, and company organization

• Coordinate trade show related activities including logistics, booth support (product display arrangements) planning, lead management, etc.

• Support the preparation of presentations for various meetings including gathering the necessary data to complete the task through multiple avenues in the organization.

• Manage and coordinate facility requirements – including scheduling conference rooms, supply and promotional ordering, and maintenance requests

• Manage and coordinate facility requests and supplier partnerships.

• Manage financial activities using various systems (verifying sales credit with system data, maintaining Z account, monitor and track departmental spending budgets, distribution of season ticket packages, etc.)

• Develop and distribute monthly reports – including aggregating management reports, including, orders, sales, backlog and others as required (C360, OBIEE, Qlikview, and other business systems)

• Assist in administration of New Hire Onboarding and employee offboarding

• Various business support to the business group

Qualifications:

Basic Qualifications:

• Minimum of one (1) year of work experience in an office/administrative environment or an associate degree from an accredited institution.

• Ability to work in the US without company sponsorship Must be authorized to work in the U.S without company sponsorship now or in the future

• No relocation is offered for this position. All candidates must currently reside within 50 miles of Franklin, MA to be considered. Active-Duty Military Service member candidates are exempt from the geographical area limitation.

Preferred Qualifications:

• Bachelor’s degree from an accredited Institution

Skills:

Position Criteria:

• Flexible and pro-active; Ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly shifting priorities while maintaining a high degree of discretion and professionalism.

• Experience in Microsoft Office 365 applications including Outlook, PowerPoint, SharePoint, Teams, Excel, Word, etc.

• Excellent organizational skills

• Exhibits high degree of reliability and trustworthiness with an ethical approach.

• Effectively work and partner with people at all levels of the organization, as well as external contacts, customers, suppliers, etc.

• Ability to problem solve and come up with creative approaches to how work gets done.

• Operates with a digital mindset, leverages data, digital tools and processes while operating with agility.

• Strong written and verbal communication skills, analytical ability, and excellent interpersonal skills.

• Ability to work effectively independently and within a team and thrive in a fast-paced environment.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.