Job Information
Making Opportunity Count Inc Disbursements Manager - Hybrid Opportunity in Fitchburg, Massachusetts
Role Title: Disbursements Manager
FLSA Status: Exempt
Pay Range: $62,900 - $85,100
Reports To: Chief Financial Officer
Supervisory Responsibilities: Supervises at least one employee
Revision Date: 11.15.24
About Making Opportunity Count
Making Opportunity Count’s mission is to empower families to achieve economic security by eliminating barriers and creating opportunities. To alleviate poverty, we deliver a variety of services including childcare, education, workforce development, nutrition, health, and community and housing support.
Position Overview:
The Disbursements Manager will provide oversight to the agency’s cash disbursement structure and processes including the electronic approval system, accounts payable, credit cards, and prepaid cards.
Essential Duties and Responsibilities:
Manage the agency’s disbursement process including accounts payable, credit cards and debit (prepaid) cards. Purchase Order system
Maintenance of approval workflows in automated approval system.
Work cross functionally with the fiscal and purchasing departments to ensure appropriate coding of invoices and purchase orders. Ensure all invoices have proper documentation.
Ensure vendor accounts are properly established, timely paid, and reconciled routinely.
Oversee the AP Mailboxes and the timely processing of all invoices.
Manage prepaid (PEX) cards ensuring adequate cash balances in all cards.
Maintenance of vendor files, ensuring appropriate 1099 status. Preparation of annual 1099’s.
Monitoring of AP open items, PEX and credit card accounts; perform reconciliation to General Ledger
Train and develop accounts payable staff, setting performance goals and conducting evaluations
Ensure adherence to company policies, internal controls, and relevant regulations. Prepare and present reports on accounts payable activities, including aging reports and cash flow forecasts.
Participate in the implementation of new systems and processes to enhance efficiency, scalability, and the overall cash disbursement workflows.
Integrate across teams, such as purchasing and accounting. To ensure smooth and complete implementation of PO system.
Required Qualifications and Skills:
Proficient with Microsoft Office Suite or related software.
Bachelor's degree in Accounting, Finance, or Business Administration.
Minimum of 3 years of experience in Finance Operations with a strong focus Accounts Payable. More experience preferred.
Ability to work in Paperless Environment with a focus on automated systems and workflows.
Attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion and integrity.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 15 pounds at times
Other duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Compensation:
A salary within the range of $62,900 - $85,100 per year will be provided to the successful candidate having met the minimum requirements for the position consistent with the MOC compensation philosophy. The candidate’s exact placement will be determined based on factors consistent with MOC’s compensation framework. MOC offers a competitive benefits package including medical, dental, vision, 403b, accrued paid time off, sick time, and paid holidays.
EEO Statement:
Making Opportunity Count is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.