Job Information
Making Opportunity Count Inc Administrative Assistant in Fitchburg, Massachusetts
About Us: Making Opportunity Count is a non-profit human services agency dedicated to creating positive change and enhancing the lives of individuals and families in Central Massachusetts. We are committed to fostering community growth, providing essential services, and promoting holistic well-being. Our dynamic team is driven by a shared passion for making a lasting impact. To learn more please visit: https://www.mocinc.org/employeebenefits
We offer fantastic benefits sure to enhance your work-life balance and overall satisfaction!
For most positions, these benefits will include:
Health, Dental, and Vision Insurance
Company Paid Life Insurance and Long Term Disability
Flexible Spending Account
13 Paid Vacation Days
12 Paid Sick Days
13 Paid Holidays
Hybrid Work Opportunities
Student Loan Forgiveness Assistance
Tuition Remission
Pet Insurance
Employee Discounts
Professional Development Opportunities
Immediate 403b Employer Contribution, 100% Vesting on Day One!
About This Opportunity:
The Administrative Assistant for our Early Childhood/Head Start program will play a vital role in ensuring smooth operations by providing administrative support to program staff. This role involves managing communications, monitoring records/inspections for accuracy, facilitating community participation, and assisting with various administrative tasks.
Hours: Weekdays; 37.5 hours per week
Key Responsibilities:
Answer telephone calls promptly and accurately, conveying messages as needed.
Monitoring building entrances, greeting visitors, ensuring all visitors are signing in.
Ensure all incoming mail is properly date-stamped and matched with the appropriate application numbers.
Monitoring attendance phone line.
Assist as needed with site coverage.
Maintain inventory, order supplies, put supplies away and submit invoices.
Provide basic technical assistance with Microsoft products, scanning, faxing etc.
Collect monthly staff reports and classroom newsletters.
Encourage and organize community participation in the program (organize field trips/center events)
Review and process In-Kind for the site.
Keep the building bulletin boards and postings up to date in the center's common areas.Answer telephone calls promptly and accurately, conveying messages as needed.
Monitoring building entrances, greeting visitors, ensuring all visitors are signing in.
Ensure all incoming mail is properly date-stamped and matched with the appropriate application numbers.
Monitoring attendance phone line.
Assist as needed with site coverage.
Maintain inventory, order supplies, put supplies away and submit invoices.
Provide basic technical assistance with Microsoft products, scanning, faxing etc.
Collect monthly staff reports and classroom newsletters.
Encourage and organize community participation in the program (organize field trips/center events)
Review and process In-Kind for the site.
Keep the building bulletin boards and postings up to date in the center's common areas.
What You Bring:
High school diploma or GED.
Associate degree in business or related field preferred.
At least three years' experience in an office setting.
Bilingual preferred.
At Making Opportunity Count, we deeply value our culture and are dedicated to fostering a workplace where everyone feels valued and empowered. This is evident through:
Our non-profit Environment: Our values driven work atmosphere focuses on making a meaningful impact in our community. Our shared commitment to service develops a uniquely supportive culture.
Championing Diversity, Equity, and Inclusion: We actively promote and celebrate diversity in all forms by embracing diverse perspectives, backgrounds, and experiences while ensuring equitable opportunities for all employees to thrive.
Career Advancement: Our employees’ growth is paramount. We offer comprehensive training programs, mentorship, and advancement opportunities to assist employees in the pursuit of their career goals.
We believe in the potential of people and the power of diversity to drive innovation and success. We encourage all applicants to apply, even if you do not meet every listed requirement. Your unique experiences and perspectives are what help us shape the future of Making Opportunity Count.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. People of color, members of Tribal Nations and Native communities, LGBTQ-identified people, gender-nonconforming people, people with disabilities, veterans, and people who speak a language in addition to English are strongly encouraged to apply.