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Family Service Association - Fall River Office Assistant (part time) *Sign on Bonus* in Fall River, Massachusetts

Family Service Association is a comprehensive private, non-profit social service agency dedicated to the development and implementation of services designed to provide strength and support to individuals and families throughout southeastern Massachusetts. Headquartered in Fall River, Family Service Association strives to increase the capacity of individuals and families to cope with the stresses of family life and interpersonal relationships in a positive, productive and health-improving manner. This agency is a leading provider of professional social services in the South Coast region of Massachusetts, with a 130-year tradition of high quality.

Our Guardianship program is currently seeking a part time (14 hours per week) Office Assistant.

The Office Assistant performs all reception, data entry, clerical support, and quality-monitoring tasks as required and assigned by the program.

Duties and Responsibilities :

  • Type correspondence, pleadings and documents.

  • Responsible to understand all court procedures and filing fees.

  • Responsible to be proficient with MassCourts and e-filing with court systems.

  • Responsible to maintain a tickler system on TIME MATTERS software and appropriate follow through.

  • Review TIME MATTERS on a daily basis to keep attorneys current on upcoming Court dates, meetings conference, etc.

  • Prior to date of hearing, meetings conference, etc. inventory all documents to ensure compelte file is available to attorney prior to event date, including filing.

  • Filing.

  • Open files for new clients, maintain Active Case List, and maintain Temp./Perm. List

  • Filing necessary documents with Court.

  • Provide clerical assistance when requested including specialized projects, CQI requirements, input billing, etc.

  • Procure Bonds for Guardianship Program.

  • Fulfill Notice requirements for court cases.

  • Complete and submit all paperwork in a timely fashion in accordance with instructions.

  • Responsible for requesting Treatment Plans from physicians and follow up Re: Roger’s Reviews.

  • Responsible for completing draft of paperwork for Roger Review Hearings in a timely manner for a review by Attorney.

  • Responsible for completing draft of necessary paperwork for Rudrow renewals in timely manner.

  • Prepare legal files for case review.

  • Responsible for opening and date stamping mail pertaining to legal component.

  • Assist with answering telephone.

  • Assist with sale and management of real estate including, scheduling contractor, locksmith, cleanouts, repairs, etc.

  • Coordinate meetings outside office Re: sale of motor vehicles, appraisal, clean outs, etc.

  • Maintain Guardianship Form in Carelogic.

  • Responsible for ordering supplies for Guardianship Program, if requested.

  • Assist with administrative task associated with Parents Forever Program, if requested.

  • Responsible for following court procedures when filing correspondence/documents with the court.

  • Respond to reasonable expectations of the Attorneys and/or Agency.

The hours are Monday and Thursday 9:00a.m. to 5p.m.

High School Diploma. Experience working in probate law desirable, but not required. Three (3) years’ office experience required.

We are offering a sign on bonus for this part time position.

Family Service Association is an equal opportunity employer.

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