Massachusetts Jobs

Administrative Assistant

Job Description

Looking for a responsible forward-thinking Administrative Assistant to perform a variety of administrative and clerical tasks. These duties include but are not limited to providing support to our managers and staff as well as executing our company’s general administrative activities. The ideal candidate has excellent oral and written communication skills, strong data entry and organizational skills, and knowledge of QuickBooks, Microsoft Office, and Google Workspace.

Responsibilities

• Organize and schedule meetings.

• Write and distribute email, correspondence memos, letters, and forms.

• Assist in the preparation of regularly scheduled reports.

• Maintain filing system.

• Maintain vendor contact lists and all vendor documents.

• Submit and reconcile expense reports.

• Act as the point of contact for clients and customers

• Data entry (Accounts Payable/Accounts Receivable)

• Monthly Statement Reconciliation

• Office Supply Ordering

Skills

• Proven experience as an Administrative Assistant

• Working knowledge of office equipment, printers, and scanners

• Proficiency in MS Office (MS Excel and MS Word), Google Workspace (Google Drive, Gmail) and QuickBooks

• Proficient Data Entry preferably in Accounts Receivable/Payable

• Excellent time management skills and the ability to prioritize work.

• Attention to detail.

• Good written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an administrative assistant as well as Social Media skills a plus

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.