Job Information
Boston College Temporary Administrative Assistant - Pine Manor Institute in Chestnut Hill, Massachusetts
Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job Description
The Temporary Administrative Assistant will support the Pine Manor Institute by providing direct assistance to professional staff members. This role includes a variety of administrative tasks, such as budget oversight, scheduling, drafting communications, and managing office needs. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
Work Environment
This position will be based on-site at the Pine Manor Institute at Boston College. The environment is that of a start-up, requiring adaptability and a proactive approach to problem-solving.
Essential Functions
Monitor and reconcile budgets, generate financial reports from PeopleSoft.
Schedule and coordinate meetings, manage daily office operations, and maintain the Academy calendar.
Draft memorandums and emails, oversee communications, manage the website, and engage in social media.
Assist with maintaining and updating the Slate database and manage the shared Google Drive.
Coordinate office projects and tasks in coordination with the Directors.
Maintain office supplies inventory and place orders as needed.
Supervise student employees, plan work schedules, provide training, write performance evaluations, and maintain employment files/records.
Submit and manage undergraduate and graduate hires in Kronos/PeopleSoft.
Coordinate travel arrangements, vendor payments, staff reimbursements, and P-Card reconciliation.
Provide support with preparing and submitting Annual Performance Appraisals.
Process the temporary hiring of summer academy instructors and assist with CORI checks and other requirements for temporary employment.
Schedule and confirm interviews.
Requirements
At least 2 years of administrative experience, preferably in an educational setting.
Strong problem-solving skills and the ability to handle sensitive information confidentially.
High level of accuracy and attention to detail.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multitask and prioritize work effectively.
Ability to work collaboratively with colleagues, students, and external partners.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Drive), and PeopleSoft.
Experience with Slate database is a plus.
Closing Statement
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .