Job Information
Boston College Administrative & Program Specialist in Chestnut Hill, Massachusetts
Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job Description
Position Details:
Department: 053012 - Engineering Department
Position: 00013990 - Administrative & Program Specialist
Grade: 2ND
Hiring Range: $26.76/hr to $33.43/hr. Pay rate commensurate with relevant experience.
The Department of Engineering seeks an Administrative & Program Specialist to support the daily operations of the Department and the Human-Centered Engineering undergraduate program. Key responsibilities include:
Develop and implement administrative processes, create effective communications practices, and provide confidential, professional support to all constituents of the Department.
Triage all incoming inquiries to the department, via phone, email, social media, and in-person communication.
Assists the Chair in planning and carrying out all aspects of the Departmental Mission, including organizing faculty searches, coordinating tenure and promotion, and managing seminar series, colloquia, and students programs.
Responsible for communicating important and time sensitive information via regular updates to the department website and social media.
Assists the Chair with monitoring and allocating the department’s financial resources.
Hire, train, delegate, and supervise office work study students.
Serve as primary liaison to Department faculty, students, other departments, and College and University administrators.
Manage multiple tasks and projects simultaneously by prioritizing, setting clear expectations, and managing time to meet deadlines.
Key functional and technical competencies include:
Able to work independently, be well organized and be able to establish priorities for themselves and the departmental office.
Adept at dealing regularly with a diverse group of people from students to faculty to administrators and staff in other BC departments.
Able to accomplish work while experiencing constant interruptions and be able to multi-task.
Able to write simple correspondence and be an excellent proofreader of both text and fiscal documents.Problem solving attitude.
Adequate word processing skills are mandatory, using both Mac and Windows computers.
Basic knowledge of website and social media management.
Most important of all is the ability to develop and maintain strong personal relationships throughout the Department and University.
Requirements
One year of previous administrative support experience is required.
Experience in higher education is desired.
Attendance and coordination of occasional evening or weekend functions may be required.
Closing Statement
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .