Job Information
Boston College Administrative Assistant in Chestnut Hill, Massachusetts
Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,484 full-time undergraduates and 5,250 graduate and professional students. Ranked 35 among national universities, Boston College has 888 full-time and 1,281 FTE faculty, 2,711 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.5 billion.
Job Description
Administrative Assistant to the Dean, Lynch School of Education and Human Development
Under the direction of the Dean of the Lynch School of Education and Human Development, the Administrative Assistant to the Dean provides advanced-level administrative support by performing complex, varied, and confidential administrative functions that support the Lynch School's strategic priorities, the smooth and efficient functioning of the Dean's office, and the effectiveness of the Dean as he manages multiple tasks on behalf of the school and the university.
The Administrative Assistant to the Dean will be a collaborative presence in the Dean's Office. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks with professionalism and discretion. He/she must have exemplary time management skills and the ability to identify and anticipate the Dean's needs – not just to perform assigned tasks, but to proactively identify problems and opportunities and suggest courses of action. The role must interact collaboratively and professionally across a broad range of internal and external stakeholders, including senior university leadership, school faculty, staff, students, and donors who play a critical role in supporting the Dean’s initiatives and the overall mission of the Lynch School.
Responsibilities of this position include:
Manage the Dean’s calendar, including scheduling meetings, appointments, and events. Proactively troubleshoot and address any scheduling conflicts that arise.
Serve as the point of contact for faculty, staff, students, and visitors to the Dean’s office, addressing inquiries and providing assistance as needed.
Oversee the day-to-day operations of the office, ensuring all administrative tasks are completed accurately and promptly.
Coordinate and book complex domestic and international travel arrangements, including visa applications, hotel and flight reservations, and prepare detailed itineraries.
Draft, review, and edit correspondence, reports, presentations, recommendations, meeting materials, and other documents.
Organize and facilitate events hosted by the Dean, including retreats, conferences, workshops, and special events; schedule and coordinate dates and times, venues, catering, attendance, and agendas.
Manage the promotion & tenure and faculty hiring processes, including attending to deadlines, anticipating tasks, coordinating with committee members, and managing relevant correspondence.
Support the Dean in managing strategic initiatives and special projects, including research and benchmarking, data collection, and report preparation.
Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the office.
Process, track, and reconcile purchasing card expenses and expense reimbursements.
Hire and supervise student employees.
Assist with projects as needed; perform other related duties as required.
Hiring Range: $26.76/hr to $33.43/hr. Pay rate commensurate with relevant experience.
Requirements
Bachelor’s degree is required.
Requires a minimum of five years of increasingly complex administrative support experience, including some experience working for a high-level administrator. Higher education experience preferred.
Excellent interpersonal, written, and verbal communication skills.
Demonstrated organizational skills along with the ability to prioritize tasks.
Intellectual capacity to review complex materials and anticipate problems.
Ability to handle competing demands in a fast-paced environment.
Possess a high degree of discretion, judgment, and diplomacy.
Efficiency, attention to detail, and analytical skills.
Ability to organize, handle, and secure confidential records and confidential data.
Ability to learn and work with office-specific technology and software.
Proficiency in Microsoft Office and Google Suite.
Closing Statement
Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:
Tuition remission for Employees
Tuition remission for Spouses and Children who meet eligibility requirements
Generous Medical, Dental, and Vision Insurance
Low-Cost Life Insurance
Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
Paid Holidays Annually
Generous Sick and Vacation Pay
Additional benefits can be found on https://www.bc.edu/employeehandbook
Boston College conducts pre-employment background checks as part of the hiring process.
Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at https://www.bc.edu/diversity .
Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination .