Job Information
Kayem Foods, Inc. Accounts Receivable Associate in Chelsea, Massachusetts
SUMMARY:
The Accounts Receivable Associate is responsible for reviewing documentation to validate customer charges, posting approved invoices to Accounts Receivable files, and performing various other accounting duties related to Accounts Receivable. This position works under the direction of the Accounts Receivable Manager. Confidentiality and attention to detail are critical.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform a variety of accounting tasks related to Accounts Receivable.
Verify and check records, prepare invoices and vouchers, post payment journals, and general journal entries, balance accounts receivable records.
Compare customer invoices to supporting documents, ensuring math accuracy and the validity of charges. Refer discrepancies to the originator of the order.
Reconcile complex accounts and resolve discrepancies by reviewing computer files, remittance advice, memos from sales staff, and other records to compile necessary data.
Analyze data to determine necessary adjustments to customer accounts.
Code financial data for the processing system.
Prepare necessary accounting records and post transactions to the system.
Enter information into the computer system and prepare revised invoices or debit/credit memos as required.
Possess a general understanding of all departmental functions, including posting cash, creating credits/debits, etc.
May assist in training and mentoring entry-level employees.
Crosstrain and support others in department (i.e. posting payments, creating deductions, contacting customers).
Compile, sort, and organize documents such as shipping documents, bills of lading, and customer invoices.
Communicate with Customer Service, Sales Representatives, Warehouse, and trucking companies regarding deduction-related matters.
Process transactions in Kayem’s ERP system (AX2012/D365) and third-party platform (Promo Assist) for customer promotions, deals, and discounts.
Perform weekly reconciliations between deductions in Kayem’s ERP and the third-party platform.
Prepare and present reports on collection activities, outstanding debt levels, and collection success rates.
Utilize Excel and other tools for data analysis and reporting.
Perform other duties as assigned by the department manager.
SKILLS AND COMPETENCIES:
Kayem Core Competencies:
Strong attention to detail and accuracy.
Ability to manage multiple tasks in a fast-paced environment.
Excellent communication skills.
Fact-based analysis with problem-solving abilities.
Quick learner with the ability to adapt to new technologies, compliance matters, and business initiatives
Achievement-oriented with the ability to work independently.
Proficient in Microsoft Word, Excel, and PowerPoint.
EDUCATION AND EXPERIENCE:
- Six months to one year of related experience or training, or equivalent combination of education and experience.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS:
Prolonged periods of sitting at a desk and working on a computer.
Ability to access and navigate various departments within the organization's facilities.
Skills and Competencies:
Strong knowledge of collection laws and regulations.
Comfortable working with targets and deadlines.
Excellent communication and interpersonal skills.
Problem-solving and critical-thinking abilities.
High attention to detail and accuracy.
Ability to manage multiple tasks in a fast-paced environment.
Proficient in Microsoft Word, Excel, and PowerPoint.
Fact-based analysis and adaptability to new technologies and business initiatives.
Achievement-oriented with the ability to work independently.
Education and Experience:
- 2–5 years of related experience or equivalent combination of education and training.
Physical Requirements and Working Conditions:
Prolonged periods of sitting at a desk and working on a computer.
Ability to access and navigate various departments within the organization’s facilities.
Company Overview:
Kayem Foods is a family owned and operated craft meat business that has been making New England’s favorite franks, sausages, and prepared meats in Chelsea, Mass. since its founding by Kaz Monkiewicz back in 1909. Well over 100 years later, we are the largest meat processor in New England and still pushing our craft to the next level – tweaking recipes to have the perfect flavors and extending our expertise into delicious new areas and collaborations – such as Brave New Kind meat snacks and Kayem’s Night Shift Brewing Small Batch Beer Brats. One thing will never change, it’s our “Old World” food philosophy: to only make food we would share with our own friends and family. We offer the opportunity for professional growth and to make a difference in a flexible and collaborative environment.
Kayem offers competitive wages and benefits to full time employees. Kayem benefits include:
Healthcare Insurance, and Dental (effective first day)
Vision (effective the 1st day of the month after start)
Flexible Spending Account (FSA) Plan (Health Care Reimb. & Dependent Care Reimb.(effective 1st day)
Life Insurance and Accidental Death and Dismemberment (effective 1st day of employment and no cost to employee)
Safe Harbor 401(K) Retirement Plan (with employer matching contributions of up to 3% plus 50% of your contributions up to 5%)
Vacation Pay; Paid Time Off (PTO) & Holidays
Education Reimbursement (eligible after 6 months; up to $3,000 for career development)
Opt-Out Medical Rebate, Doctor on Demand, and Wellness Initiatives for those who are eligible!
(Please no staffing agencies or outside recruiter calls)