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Spaulding Rehabilitation Admissions Coordinator in Charlestown, Massachusetts

Admissions Coordinator - ( 3286322 )



Coordinate the admissions process, including communicating with referring facilities, scheduling admissions, obtaining insurance verification/authorization as indicated by Spaulding Rehabilitation entity. In accordance with Spaulding Rehabilitation policy assign patients to teams, physicians, nursing units and/or beds. Create and maintain various admissions-related statistical reports. Make admissions decisions. Oversee and perform all necessary functions related to the admissions area.


Key Responsibilities

  • Clinical information is reviewed to make admissions decisions, collaborating as needed with physicians, family members, case managers to uphold standards for admission.

  • Coordination is provided between referral source and facility to ensure timely and smooth referral process.

  • Referral information is maintained, updated, and provided to inpatient unit per established standards.

  • Patient electronic information is managed via 4next and the entity referral systems per established guidelines.

  • Demographic and insurance information is verified, and insurance signatures are obtained in accordance with established standards.

  • Patients are assigned to physicians, nursing units and/or beds to achieve patient and organizational goals.

  • Daily assignment of clinical updates is coordinated with liaison representatives covering their respective facilities.

  • Conversion data and other related reports are prepared to meet established goals.

  • Facility tours are provided to accurately and comprehensively represent organizational services.

  • Input is provided in technology initiatives to enhance the admissions process and achieve department goals.

  • Additional department, organization, or network activities are completed per established objectives.

Spaulding Rehabilitation Organizational Values of Innovation, Collaboration, Accountability, Respect, and Excellence are upheld.

Qualifications and Experience



  • Associate’s Degree in a related discipline or relevant experience required.


  • Minimum 3 years related work experience required, preferably in hospital Admissions.



  • Relevant clinical background preferred.

  • Experience with medical terminology and hospital ADT system preferred.

Skills (Specific learned activity gained through training (e.g. computer skills, keyboarding, presentation, CPR, ACLS, etc.)


  • Computer proficiency required. Microsoft office applications preferred with ability to learn new software.

  • Effective verbal, electronic and written communications skills using the English language.


  • Knowledge of insurance and insurance processes preferred.

  • Highly developed communications and interpersonal skills, working with diverse population.

  • Work independently, be self-directed and contribute as a member of a team.

  • Anticipates challenges and develops and implements strategies for addressing them.

  • High level of service delivery. Demonstrate initiative with ability to prioritize work, meet deadlines and adapt to changing situations.

Attention to detail.

Primary Location : MA-Charlestown-SRH Spaulding Rehabilitation Hospital Boston

Work Locations :

SRH Spaulding Rehabilitation Hospital Boston

300 1st Avenue

Charlestown 02129

Job : Registrar

Organization : Spaulding Hospital–Boston & Cambridge(SRN,SRH,SHC)

Schedule : Full-time

Standard Hours: : 40

Shift : Day Job

Posted Shift Description: : 1. 8A-4:30. Sunday- Thursday AND /OR 2. 8A-4:30: Sunday weekend rotation required.

Employee Status : Regular

Recruiting Department: : SRH Admissions

Job Posting : Apr 24, 2024

Req ID: 3286322