Massachusetts Jobs

Job Title: Administrative Assistant

Job Description

We are seeking a dedicated and professional Administrative Assistant to manage the front desk, provide administrative support, and assist with HR functions. This role requires excellent multitasking abilities and a customer service-oriented mindset. The ideal candidate will have experience in managing office supplies, processing mail, organizing files, and supporting various departments as needed.

Responsibilities

• Operate all aspects of the switchboard and handle multi-tasking assignments in a professional manner.

• Greet guests, assist and provide service to customers, applicants, and visitors, ensuring they are handed off to the appropriate internal contact.

• Process and organize incoming and outgoing mail, including mailing invoices.

• Maintain equipment in the central supply room.

• Provide administrative services such as establishing and maintaining files, composing and word-processing documents, and performing various scanning tasks on demand.

• Assist with catering, confirm billing for correctness, coordinate meeting room needs, and perform general cleanup in meeting areas.

• Assist with office supply orders, organize and maintain office and kitchen supplies by checking stock to determine inventory levels, anticipate supply needs, place and expedite orders, and verify receipt of supplies.

• Maintain and organize employee records and files for HR.

• Act as a backup to help manage the Service Award process, order gift cards and other gifts, and manage distribution of gifts to recipients' managers in advance of their anniversary date.

• Aid in running standard HR reports.

• Work with HR team members to help with onboarding and termination of employees.

• Help maintain benefits brochures, forms, and information to support Compensation and Benefits processes.

• Assist with events as needed.

• Provide backup assistance for various departments as required.

• Carry out other duties and responsibilities as may be assigned.

Essential Skills

• Proficiency in front desk operations and administrative support.

• Experience with Microsoft Office.

• Ability to work a 30-hour work week with potential hours of 8:00am-2:00pm M-F or 8:00am-2:00pm M,W,F and 10:00am-4:00pm T,Th.

• Associates degree or equivalent experience.

• 2+ years of experience with front desk and administrative responsibilities.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Canton,MA.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.