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Harvard University Staff Assistant III in Cambridge, Massachusetts

53703BRAuto req ID:53703BRJob Code:403033 Staff Assistant III Location:USA - MA - Cambridge Business Title:Program AssistantSub-Unit:------------ Appointment End Date:30-Jun-2022Salary Grade ( :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Minimum 3 years of related experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills:

We are looking for people who have:

  • A commitment to customer service and teamwork

  • Strong time management, prioritization skills, and attention to detail

  • Effective communication skills

  • Strong computer skills including Microsoft Office; experience with Cvent, Canvas and Word Press, a plus

  • A results-oriented mindset

  • Good judgment, poise and a positive attitude

  • Motivation to take initiative and propose ways to solve problems.

  • Bachelor degree preferred, along with interest in the field of negotiation and conflict resolution.

Additional Information:

Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School ( is a place where you can thrive.

​​​​​​This is a term appointment currently expected to end June 30, 2022, contingent on funding and department needs.

All offers to be made by HLS Human Resources.

Department:Program on NegotiationPre-Employment Screening:Identity Schedule:35 hours; Monday through Friday - 9am to 5pmJob Function:General Administration Job-Specific Responsibilities:

As a Program Assistant you will:

  • Assist Program Managers with preparation of print and/or digital teaching materials for each course and provide on-site course support as needed for each event; assist faculty with presentation materials

  • Assist Program Managers with communication to participants

  • Monitor course registrations, maintain rosters & enrollment reports, manage waitlists and cancellations.

  • Provide administrative support for programs/courses, including, but not limited to, setting up online registration for courses, preparing program certificates, seating arrangements, tracking and responding to attendee requests, shipping meeting supplies, facilitating virtual events, preparing emails and surveys, maintaining program inventory, etc.

  • Maintain vendor relationships.

  • Identify problems and troubleshoot when necessary; work with Customer Service lead to fulfill customer requests

  • Provide administrative support for PON office, including but not limited to, managing phone lines/email, organizing the office, ordering supplies, booking meeting rooms, making copies, greeting visitors etc.

School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

The Program on Negotiation ( (PON) at Harvard Law School is seeking a full-time Program Assistant to offer administrative support for its executive education offerings. The Program Assistant is responsible for assisting the Program Managers to prepare and deliver a diverse range of executive education programs, including one-day, week-long, multi-week, and semester-long courses. In addition, the Program Assistant will provide general administrative support for the PON office.