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Harvard University Staff Assistant III in Cambridge, Massachusetts

56249BRAuto req ID:56249BRJob Code:403033 Staff Assistant III Location:USA - MA - Cambridge Business Title:Staff Assistant IIISub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Bachelor’s degree or an equivalent combination of education, training, and experience required.

  • 3+ years of progressive administrative experience in an office setting.

Additional Qualifications and Skills:

  • Excellent customer service skills.

  • Exceptional verbal and written communication skills.

  • Experience working with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.

  • Skilled in Adobe Creative Suite programs, such as Illustrator, InDesign, and Premiere Pro

  • Experience with WordPress, Mailchimp, Canvas, social media platforms (LinkedIn, Tumblr, Facebook, Instagram).

  • Proficiency with meeting platforms (Zoom, MS Teams).

  • Demonstrated problem-solving skills as well as the ability to maintain confidentiality and use initiative/judgment and tact/discretion.

  • Possess great interpersonal skills and a demonstrated ability to interact collaboratively with faculty, staff, and students of all levels and with people from various backgrounds.

  • Flexibility and the ability to multi-task in a complex environment with shifting and competing priorities.

  • Demonstrated experience in prioritizing tasks as needs change and seeing tasks to completion in a timely manner.

  • Demonstrated attention to detail and meticulous editing skills.

  • The ideal candidate works well independently as well as in a team environment.

Additional Information: In order to be considered for this role, a cover letter is required. Candidates must be authorized to work in the United States now and in the future. We regret that we cannot sponsor a work visa.

The Harvard Graduate School of Design is passionate about fostering a diverse, inclusive, respectful, and professional work environment. Applicants of all race, ability, gender expression and identity, sexuality, religion, education, class, national origin, and diverse backgrounds are encouraged to apply. Department:Student Affairs/ Career ServicesPre-Employment Screening:Identity Job Function:Faculty & Student Services, General AdministrationJob-Specific Responsibilities:

  • Coordinate directly with colleagues to write, edit, and update website content regularly and ensure that the editorial voice and style are in alignment with GSD guidelines and best practices (search engine optimization, page scrolls, accessibility, etc.).

  • In conjunction with student liaisons, coordinate, write, and edit a weekly digital newsletter.

  • Edit event videos to share with GSD community.

  • Collaborate closely with CS staff from start to finish, to conceptualize, write, design, and deliver print and digital materials for key events, employer recruitment, and for our student community.

  • Support the production of visual materials and presentations; assist in finding new and creative ways of reaching our target audiences (as appropriate).

  • Support event programming, including career development workshops, alumni speaker series, and employer recruiting events virtually utilizing Zoom

  • Provide backup support managing jobs and employer contacts in the GSD recruiting database Symplicity.com

  • Performs other job-related duties as required.

  • Support event programming, including career development workshops, alumni speaker series, and employer recruiting events virtually utilizing Zoom

  • Backup support managing jobs and employer contacts in the GSD recruiting database Symplicity.com

School/Unit:Harvard Graduate School of Design EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements: Work involves frequent use of keyboard and mouse. Working Conditions: During normal circumstances, work is performed in an office setting. Remote work can occur under extreme circumstances or with supervisor’s approval. Any remote aspect of this position is circumstantial, and the department will ensure a smooth and safe in-person transition.

Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.

Consistent with the new federal guidance, all Harvard employees must be fully vaccinated. Individuals may submit a request for exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exemptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. Job Summary: NOTE: This is a term position through June 30, 2022.

GSD Career Services strives to guide students and alumni in defining who they are and how their unique stories will contribute to impacting and shaping society. The Career Services team delivers tools, programs, and networks to help the GSD community adapt to the ever-changing world of work and lead in roles that are yet to be realized. We aim to broaden the mindset of what a career in design can be.

The Office of Career Services is seeking a highly motivated staff assistant to become part of the department’s administrative team. Reporting to the Director of Career Services and under the direction of the Career Services Coordinator, this position serves as a source of information to GSD community members while performing a wide range of administrative responsibilities, communications/marketing, and clerical support activities for Career Services. Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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