Massachusetts Jobs

67694BRAuto req ID:67694BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Cambridge Business Title:Staff Assistant IIISub-Unit:College Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

2 years administrative experience. Education beyond high school may be substituted for work experience.

Additional Qualifications and Skills:

Must have excellent organizational skills with meticulous attention to detail; strong written and oral communication and interpersonal skills; ability to work independently, with supervision, and to collaborate as part of a team. Ability to work with faculty, staff, and students, and to handle confidential information with discretion. Advanced proficiency with MS Office (including Excel and PowerPoint), email, and web and desktop publishing. Facility with learning new applications. Proficiency with multimedia software desired.

Additional Information:

Applicants are required to submit a cover letter.

All formal written offers will be made by FAS Human Resources.

Department:Harvard College Writing ProgramPre-Employment Screening:Identity Job Function:General Administration Position Description:

The Staff Assistant III provides daily administrative and web support for the Harvard College and Harvard Summer School Writing Programs, which together are staffed by 60+ teachers and serve approximately 2500 students per year. The Staff Assistant III will:

• Provide clerical support for various digital projects, including electronic file organization, collecting and archiving Program materials, compiling Program data, and researching and developing digital tools.

• Implement updates to Program’s websites.

• Perform layout and design, as well as editing and proofreading of Program documents and publications; work with HUIT and various Harvard offices to produce and deliver electronic and print promotional materials.

• Create and maintain annual job applicant database; request and manage applicants' supporting materials.

• Provide occasional assistance to one or two Writing Program faculty with logistics for their community engagement courses: coordinate field trips and/or trainings for students; do event planning for end-of-semester capstones; coordinate advertising; reserve rooms; arrange photography or video of course activities for Program publicity.

• Provide support for time-sensitive projects such as course registration, coordinating information from multiple sources, checking website and other platforms for accuracy, and responding quickly to necessary changes.

• Provide assistance with logistics for special events: communicate with planning committees; coordinate advertising; collect RSVPs; reserve rooms; organize A/V materials; order refreshments.

• Contribute to the summer administration of the Writing Exam, a placement exam administered to 1600+ incoming students: field questions from students via email and telephone; coordinate spreadsheets and data as needed.

• Manage transfer student database; gather, organize, and distribute transfer students' materials.

• Liaise with FAS Classrooms to schedule appropriate classrooms for all Expos Studio 10, Expos Studio 20, Expos 20, and Expos 40 courses offered during the regular academic year (approximately 150 courses).

• Create electronic course evaluations to administer to enrolled students. Download and distribute results to faculty.

• Answer telephones, respond to email, distribute mail, inventory and order office and kitchen supplies, renew subscriptions, and oversee maintenance of office equipment (photocopiers, telephones, and printers).

• Provide customer service in the reception area: greet and direct visitors, and answer visitors’ questions.

• Submit work orders and communicate with the building manager and occupants about maintenance issues within One Bow Street.

• Prepare requisitions for guest speaker honoraria and student prizes.

• Report to the director of the Harvard Summer School Writing Programs during the summer.

• Work occasional weekends and evenings.

• Perform other duties as required.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

The Staff Assistant III provides daily administrative and web support for the Harvard College and Harvard Summer School Writing Programs, which together are staffed by 60+ teachers and serve approximately 2500 students per year.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MT2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.