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Harvard University Sponsored Programs Manager in Cambridge, Massachusetts

58426BRAuto req ID:58426BRJob Code:F1457P Research Admin III Ps Location:USA - MA - Cambridge Business Title:Sponsored Programs ManagerSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

  • Able to work independently and as a member of a team with shared responsibilities.

  • Demonstrated comfort/skill interacting with a wide range of senior leaders, including deans, faculty, and executive staff.

  • Comfortable with deadline pressure and able to respond to shifting priorities.

  • Comfortable exercising judgement and flexibility in uncertain and ambiguous circumstances.

  • Proven ability to handle sensitive and confidential information appropriately, to manage multiple tasks simultaneously, and to achieve results in a timely and accurate manner.

  • Demonstrated proficiency with Microsoft applications; excellent Excel skills required.

  • Resourceful, creative self-starter; open-minded; desire and willingness to assume increased responsibility.

    Knowledge of Harvard’s GMAS system and general ledger applications strongly preferred.

  • 5+ years of broad-based research administration experience emphasizing diverse proposal review and submission (e.g., US federal, non-federal, domestic, and foreign sponsors).

  • Familiarity with foundation and government agency policies/procedures for submission of proposals and management of awards.

  • Knowledge of sponsored research finance and accounting principles, practices, and compliance areas applicable to higher education.

  • Excellent written and verbal communication skills; presentation skills; interpersonal and customer service skills; attention to detail; analytical problem-solver.

Additional Information:

About Us

Through research, teaching, and engagement with practitioners, Harvard Kennedy School (HKS) improves public policy and public leadership so that people can live in societies that are safer, freer, more just, and more sustainably prosperous. Our faculty, students, staff, alumni, (  and executive education participants tackle a diverse range of public challenges in the United States (  and around the world ( , including protecting international security and freedom; strengthening democracy and democratic institutions; advancing social justice and human rights; increasing economic well-being; enhancing sustainability; and improving public leadership and management.

The Research Administration Office (RAO) supports HKS’s mission by serving as a central resource for the research community through expertise and leadership in obtaining and managing research funds. The RAO manages school-wide support for all faculty sponsored programs activity, including pre-award proposal review and approval, post-award financial and reporting support, risk assessment and compliance consulting, and assistance with finding funding opportunities.

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.

Harvard University requires pre-employment references and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Please note: This is an in-person/on campus position based in Cambridge, MA, with possible flexible work options.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage. ( .

Salary Range: $69,100 - $116,100

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Harvard offers a generous benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Department:Research Administration OfficePre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Position Description:

The Sponsored Programs Manager will play a central role in the delivery of RAO services, which encompass the entire grant management lifecycle from proposal development to award management to final reporting and closeout. With limited supervision, the Sponsored Programs Manager will oversee (1) the strategic review and approval of sponsored grant and contract proposals and (2) a subset of post-award monitoring and reporting activities, to ensure compliance with HKS, Harvard University, and sponsor policies. Responsible for a portfolio of HKS research centers, this position will serve as a central liaison between HKS faculty/staff and Harvard’s central offices, including the Office of Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS).

The position will report to the Senior Director of the Research Administration Office.

Job-specific responsibilities

  • Manage the HKS review and approval process for a portfolio of externally-funded sponsored grant and contract proposals. Ensure compliance with sponsor requirements, and Harvard and HKS policies.

  • Manage a subset of post-award monitoring and reporting activities. Ensure that financial budgeting, accounting, monitoring, effort certification, reporting, and management of grants and contracts are accurate, timely, and in accordance with Harvard University and HKS accounting principles and procedures.

  • Provide ongoing compliance monitoring and risk management, and active problem-solving on a range of activities, including the use of human subjects in research, data use agreements, international activities, export controls, potential conflicts of interest, research collaborator person of interest appointments, use of the Harvard name and shield, and MOUs and other non-sponsored research agreements.

  • Oversee internal and external audit coordination and leadership.

  • Produce sponsored program activity reports and expenditure projections for HKS senior leadership and others.

  • Serve as an expert resource on HKS and Harvard University research policies and procedures.

  • Manage complex, sensitive communication between/among faculty, research center senior staff, HKS Academic Deans’ Office, Office for Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS).

  • Participate in the development of training materials, conduct individual and small group trainings.

  • Represent HKS on University-wide administrative committees, and the RAO at school-level meetings.

  • Provide temporary coverage for research center vacancies, as needed.

  • Participate in the recruitment process for research center grants/finance staff, as needed.

  • Other duties as assigned

Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Inclusion, and Belonging

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to diversity, inclusion, and belonging. (

Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. Our teaching, research, and engagement with practitioners focus on these priorities:

  • Protecting security, freedom, and human rights

  • Strengthening democracy

  • Advancing social justice

  • Increasing economic well-being

  • Enhancing sustainability

  • Improving public leadership and management

    You can be part of this endeavor. Explore and learn more about Harvard Kennedy School ( .