Massachusetts Jobs

66098BRAuto req ID:66098BRJob Code:405013 Administrator (N) Department Office Location:USA - MA - Cambridge Business Title:SLATE Administration and Case Collection ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

• 3 years of related experience including g eneral administrative and/or experience with financial systems .

Additional Qualifications and Skills:

• Demonstrated proficiency with Microsoft Office, especially Excel.

• Must be very detail oriented, well organized, and able to deliver high quality work results while prioritizing multiple projects under time pressure.

• Must be able to work independently and take initiative.

• Excellent verbal and written communication skills.

• Experience with web editing or familiarity with HTML/WordPress not required, but a plus.

• Optimistic/positive attitude toward work.

• Experience maintaining and generating reports from databases.

Additional Information: Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.

Harvard University requires pre-employment reference and background checks.

Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range : $69,404 - $113,558

Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Department:Academic Dean's OfficePre-Employment Screening:Credit, Criminal, IdentitySchedule: 9-5 Monday through Friday Job Function:General Administration Position Description:

Operations and Finance

• Manage event planning logistics such as booking rooms, and catering, etc.

• Support creation and disseminiation of materials for SLATE events, including populating Canvas course sites, creating event flyers, collating data from surveys and other sources, etc.

• Maintain SLATE internal and external websites by making regular updates and support the team in creating custom web pages/microsites as needed.

• Support Assistant Director in hiring of student RAs, temporary, less than half time, and independent contractor positions as needed.

• Process payments, invoices, and corporate card statements.

• Journal entries and other financial tasks as needed.

• Supply ordering and maintenance of inventory.

• Maintain SLATE and Case Program newsletter contact lists and support newsletter creation and dissemination as needed.

• Update and maintain SLATE database systems.

• Other general administrative tasks as needed.

  Case Program Collection Management

• Conduct accessibility remediation of all new cases per University accessibility guidelines and ensure older cases are remediated to new standards on a regular basis.

• Generate final Word master and PDF files of publish-ready cases including creating and maintaining metadata.

• Distribute cases to internal and external case distribution partners, including processing of materials in required formats.

• Manage HKS Case Library, including maintaining accurate records of published materials and ensure Case database is up to date and complete.

• Analyze metrics and create standard Case Program reports as needed by HKS faculty and SLATE leadership.

• Negotiate copyright permissions for exhibits from 3rd parties.

• Assist in the maintenance of HKS Case Program’s e-commerce portal and ensure security and PCI compliance.

• Oversee day-to-day Case Program customer support, including responding to email queries, conducting backend verification of purchases, and vetting for educator access.

School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

This position will report to Strengthening Learning and Teaching Excellence (SLATE’s) Assistant Director and be responsible for general administrative tasks, providing logistical support for SLATE events, maintaining SLATE’s web presence, and conducting financial administration tasks. In addition, the position will support publishing and collection management for the Case Program, including overseeing day-to-day customer support.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-DS1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.