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Harvard University Senior Pre-Award Officer in Cambridge, Massachusetts

52892BRAuto req ID:52892BRJob Code:F1558P Research Admin IV Pr Location:USA - MA - Boston Business Title:Senior Pre-Award OfficerSub-Unit:------------ Salary Grade:058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

  • Must have familiarity with federal Uniform Guidance, FAR; NIH policies, procedures and eCommons; NSF policies, procedures and FastLane; DOD and DARPA policies, procedures and Grants.gov & Workspace; and current issues in research administration.

  • Proven ability to work both collaboratively and independently in the management of multiple projects in a fast-paced

  • environment.

  • Must possess excellent written, presentation and verbal communication skills. Solid computer skills such as proficiency with Microsoft Office and desktop applications required.

  • This position requires a professional with solid sponsored research skills and a proven ability to lead

  • and manage an array of projects. Requires adaptability, planning, flexibility, judgment and the ability to meet varying needs and demands of a complex community that includes a wide variety of scientific disciplines, faculty, staff, programs, projects and sponsors.

  • MBA or Masters’ degree in relevant field.

  • Knowledge of Microsoft Office Suite, advanced Excel skills.

  • Knowledge of advanced financial principles, budget management, financial analysis

Additional Information:

Harvard Medical School Mission and Community Values

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Office of Research AdministrationPre-Employment Screening:Education, IdentitySchedule:35 hours/week | Monday-FridayJob Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Facilitate complex pre-award activities, serve as a subject matter expert, and provide analysis, reporting and compliance applications.Typical Core Duties:

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • Evaluate pre-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Provide staff mentoring and training

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 7 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:

The Office of Research Administration (ORA) values collegial social interactions and activities across our teams as we strive to maintain a supportive and inclusive environment and to uphold the mission and values of Harvard Medical School (HMS). As a member of ORA, the Senior Pre-Award Officer will work effectively within a culture inclusive of individuals with diverse backgrounds, style, ability, and motivation, and appreciate and leverage the capabilities, insights, and ideas of all individuals.

The ORA Pre-Award team provides administrative support for a large portfolio of departments and collaborates with team members, ORA staff, and HMS/Harvard constituents to provide high-level support to clients on a wide range of research administration and compliance issues in a fast-paced environment.

Reporting to the ORA Director of Pre-Award Services, the Senior Pre-Award Officer (Officer) must demonstrate a proven ability to lead and to work both independently and collaboratively. The Officer is responsible for review and submission of a large number of applications, progress reports, and supporting information to a wide variety of sponsors, including NIH, NSF, DOD, DARPA, IARPA, federal and state governments, corporate sponsors, foundations, and foreign or international entities. The Officer is authorized to sign on behalf of the President and Fellows of Harvard College. The individual must be able to efficiently manage large, complex proposals, including responses to contract solicitations, and to keep up with evolving and expanding federal regulations and University and School policies. The Officer is responsible for reviewing all applicable documentation to ensure submission of accurate and compliant application materials by interpreting sponsor guidelines and University policies to identify risk, mitigate submission errors, and meet sponsor and HMS submission standards and deadlines. They will consult with other ORA staff, faculty, department administrators, and Harvard compliance offices to resolve project-based regulatory approvals for human and animal subjects, international collaborations and activities, and other approvals as needed.

The Officer will help develop and deliver training initiatives and materials for internal and external audiences, lead or and collaborate on special projects and working groups, provide essential feedback on roles and workflow processes within the office, with an eye to continuous improvement, and document new and existing processes as needed. They may be called upon to provide input to ORA leadership on strategic planning. The Officer participates in the development, documentation or revision of ORA, School, and University policies and business procedures. They must interpret guidance and communicate best practices and responsibilities to departmental colleagues, and ensure compliance and consistency of practice. The Officer also identifies areas or instances of risk to the investigator and/or the University, and escalates to the Director in a timely manner, providing adequate background information. The ideal candidate should be able to manage shifting and sometimes competing priorities, and be able to balance strict adherence to policy requirements with the ability to identify and provide flexible solutions for the gray areas within research administration.

The Officer interfaces with the Office of Technology Development, the Office of the Vice Provost for Research, the Office of Academic Research and Integrity, export control officer, HMS compliance offices, HR, and other Harvard and external colleagues as needed. Works closely with other Pre-Award Officers to address and resolve issues, and backfills as needed for last-minute proposal submissions and special projects. Also provides coverage for Pre-Award Officers’ and Director’s vacations, medical leaves, meetings, etc. Responsible for other duties as assigned or as needed.

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