Harvard University Senior Financial Associate in Cambridge, Massachusetts
64217BRAuto req ID:64217BRJob Code:403127 Financial Associate II Department Office Location:USA - MA - Cambridge Business Title:Senior Financial AssociateSub-Unit:Social Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Minimum of 2 years of Financial or Accounting work experience required.
Additional Qualifications and Skills:
Bachelor’s degree preferred. Experience with Harvard Financial systems, including Oracle applications, PeopleSoft and B2P. Intermediate skills in Microsoft Excel, Outlook, and Word. Ability to process financial transactions and reconcile accounts independently. Strong written and oral communication skills and attention to detail. Strong commitment to team and excellence in customer service. Ability to successfully manage and meet competing deadlines. Ability to handle complex and confidential information with discretion. Interest in Asia and Asian language fluency is a welcome addition.
Additional Information:We regret that we will not be able to provide visa sponsorship for this position.
All formal written offers will be made by FAS Human Resources.Department:Asia CenterPre-Employment Screening:Credit, Criminal, IdentityJob Function:Finance Position Description:
Independently process financial transactions, including vendor setups, reimbursement, corporate card / Pcard payments, cross-validation requests and check deposits.
Works with Finance and Executive Directors and employees to solve complex issues that arise with sending, receiving, spending, and tracking funds internationally.
Processes and monitors faculty grants awarded from Asia related centers to faculty at various Harvard schools. Communicates with other schools, uses the cross-validation process and sub activity requests, and completes the journal for the transfer of funds. Acts as main contact for balances, balance retrieval or related issues.
Processes student grants for the Asia Center using B2P and the internal student database.
Establishes and manages accounting record keeping systems, and procedures for tracking and reporting, including recommending remedial measures.
Will oversee the processing of all payments including vendors invoices, ICQs, individual reimbursements, honorariums and other accounts payable and receivables, Concur staff reimbursements/Corp card & Pcard payments and research discrepancies as required.
Reconcile transactions and independently monitor fund balances by running reports in HART, entering corrections via journal when necessary.
Manage and track any co-sponsoring support to other centers or departments including ADI journal entry and submission.
Works with sponsored accounts at the pre and post award stages, including providing assistance with grant proposal submissions, preparing budgets, tracking expenditures and preparing financial reporting in conjunction with FAS Research Administration, the Office of Sponsored Programs, and other Harvard offices.
Serves as one of the point persons regarding financial and travel policies for the Asia related centers and assist staff with submission of corporate card expenses and reimbursements ensuring policy adherence.
Attends meetings and trainings regarding financial policies and compliance and contributes to other Finance team goals as required. May be trained on the annual budget process for the Asia related centers.
School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
Performs multiple diverse and complex accounting and financial management duties for the Asia Center and supports 4 other Asia related centers (Korea Institute, Harvard China Fund (both US and Shanghai offices), Fairbank Center for Chinese Studies, and Reischauer Institute of Japanese Studies). This position serves as the main front line financial contact for the Asia Center and new Southeast Asia Initiative and is the backup front line finance contact for the other Asia related centers. Typically works with multiple sources of funding which may include sponsored research, and federal restricted funds, grants and contracts. Ensures accuracy and compliance with internal and external regulations. Independently manages all financial transactions (Concur, Pos, PRs, NRs), vendor set ups, internal billings, student grants and journals.
Reporting to the Director of Finance and Administration, the incumbent is responsible for the administrative and financial processes, policies, and procedures of the Asia Center. As a member of a 5-person Finance team, the Financial Associate will play an integral part in supporting the day-to-day financial operations of the Asia related centers.
Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JB1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.