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Harvard University Program Manager in Cambridge, Massachusetts

58455BRAuto req ID:58455BRJob Code:359057 Admin Dept/Program Admin Location:USA - MA - Boston Business Title:Program ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:Bachelor's degree in a related field is required and at least five-seven years of relevant experience.Additional Qualifications and Skills:

  • Master’s degree in public health preferred.

  • Four plus years of project coordination and administrative work in higher education.

  • Demonstrated interest in the mental health field.

  • Prior education or work experience managing multiple stakeholder groups including community organizations or health care providers.

  • Experience coordinating global health research and initiatives in collaboration with multiple institutions. Outstanding organizational and communication skill

Additional Information:

This is a 12-month term appointment with the possibility of renewal contingent on funding.

This position is based in Boston, but the work may be done fully or primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements (https://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Department:Global Health and Social MedicinePre-Employment Screening:Education, IdentityJob Function:General Administration Position Description:

The Mental Health for All Lab Research Program, based at the Department of Global Health and Social Medicine (DGHSM), promotes the generation of knowledge and its effective utilization with the goal of contributing to the reduction of the global burden of suffering of mental health problems through digital technology and task-sharing scale up interventions. The mission of the GlobalMentalHealth@Harvard Initiative is to foster a collaborative and cross-disciplinary community dedicated to transforming mental health of the world’s population through education, research, innovation, and engagement.

The Program Manager performs a variety of complex and confidential research, programmatic, and supervisory duties to support two mental health programs, GMH@Harvard and the Mental Health for All Lab. Both programs are led by DGHSM faculty member, Vikram Patel. The responsibilities of this position are broad, spanning multiple time zones and working with multiple organizations.

Program Management

  • Responsible for management of day-to-day implementation of both programs’ activities

  • Responsible for writing and execution of strategic plans for programs.

  • Liaise with related programs, Centers, and organizations across the Harvard network, throughout the US, and globally.

  • Responsible for the design, administration, and execution of special projects including post- doctoral fellowship programs, student research assistant programs, and collaborative funding proposals

  • Facilitates new contracts and agreements with research consultants and formal collaborators

  • Responsible for developing and implementing procedures for onboarding and training new staff and overall administrative systems to improve efficiency and productivity.

  • Conceptualize, synthesize, articulate content, and provide support for new initiatives and proposals.

Research

  • Responsible for the writing and development of regulatory documents, research protocols, study interventions, data analyses, evaluation assessments, research project outputs such as presentations and manuscripts

  • Designing high quality systems for research management and ensuring effective implementation across core program research projects and initiatives.

  • Supervise staff and students on manuscript writing, data analysis, IRB submissions, and independent research projects

Financial Management

  • Develops budgets and budget justification for new funding opportunities

  • Manage expenses for research projects, program accounts and salary support for staff/students and keep program leadership abreast of changes or remaining/unspent funds.

Supervision

  • Responsible for direct supervision of Staff Assistant, Research Assistant, and student research assistants.

  • Recruit, onboard, provide day-to-day supervision and mentorship, to research staff, student research assistants, and post-doctoral fellows on various project teams who are responsible for the implementation of faculty research.

Communications

  • Responsible for high volume of emails pertaining to program needs and inquiries.

  • Responsible for development and execution of communication plans and rollout of timelines for new funding opportunities, educational programming, and events.

  • Facilitate communication among key players as a key point of contact on behalf of the faculty members of the programs.

  • Oversee development and distribution of all multimedia correspondence including website, social media, e-newsletters, briefings for meetings, and status reports for funders.

Event Management

  • Oversee the planning, organization and execution of community events, project meetings, scientific meetings, seminars series, special lectures, governance board meetings, and symposia. Working directly with research faculty and program administrative staff to execute and advertise events.

School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging: We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)

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