Job Information
Harvard University Program Manager, HBS LI, Adm F in Cambridge, Massachusetts
66251BRAuto req ID:66251BRJob Code:358057 Admin Pro/Indiv Contrib Department Office Location:USA - MA - Boston Business Title:Program Manager, HBS Leadership Initiative, Administrative FellowSub-Unit:------------ Appointment End Date:12-Sep-2025Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
Bachelor’s degree required.
Minimum five years of relevant transferable experience is required.
Additional Qualifications and Skills:
Excellent problem-solving, communication, and organizational skills
Excellent interpersonal skills and ability to communicate effectively at all levels of the University and external organizations.
Ability to handle and prioritize multiple projects, balance conflicting priorities and handle confidential information appropriately.
Advanced knowledge of managing research convenings
Additional Information:This is a full-time term appointment through September 12, 2025, with potential for re-appointment.
This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.
We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.Department:HBS InitiativesPre-Employment Screening:Education, IdentityJob Function:General Administration Position Description:Under the guidance of the Associate Director, the Program Manager, HBS Leadership Initiative, the Administrative Fellow will be responsible for the full scope of planning, including administrative operations, financial tracking, event and meeting coordination, and other support as needed.
The Program Manager, HBS Leadership Initiative, Administrative Fellow:
Plays a key role in conceptualizing, designing, and implementing the LI 25th Anniversary events.
Demonstrates familiarity with content areas, including leadership and leadership development.
Build a communications plan for the LI, including marketing materials for a range of LI 25th-related events, including social media sites, newsletters, and reports.
Drafts and distributes program-specific communications to the community, relevant sites, and social networks.
Disseminates new resulting knowledge and anticipates future research needs.
Plans and manages various events (e.g., academic convenings and a special library exhibit).
Manages program registration and effectively communicates with participants, faculty, and staff.
Successfully balances high-quality participant-facing activities with behind-the-scenes administrative duties.
Coordinates travel arrangements, processes reimbursements and manages and reconciles payments in the Concur System. Ensures all travel expenses comply with Harvard University's travel and financial policies.
Works collaboratively with colleagues across HU and HBS, including Baker Library, Division of Research and Faculty Development (DRFD), and Business in Global Society (BiGS)-Initiatives.
The role is responsible for other duties as assigned.
School/Unit:Harvard Business School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:In 2025, the Harvard Business School (HBS) will host a series of events to celebrate the Leadership Initiative's (LI) 25th Anniversary. The milestone is an opportunity to document and celebrate the LI's contributions to supporting the school's mission: "to educate leaders who make a difference in the world."
In preparation for celebrating this milestone, we identified three key priorities: 1) Rebuilding a community of LI-affiliated faculty (across HBS and Harvard University (HU) aligned with our research agenda, 2) Revive the intellectual interest in leadership and leadership development within academic circles through convenings, 3) Reinvest in program development through cutting edge research in teaching and learning. These events aim to reinvigorate engagement with faculty, practitioners, and key administrators by encouraging interdisciplinary research collaborations across different schools.
To coordinate these events, the LI seeks an experienced program manager/ program administrator to serve as an Administrative Fellowship Visiting Fellow who will be a key and play a vital role in conceptualizing, planning, and executing events and programming related to chronicling its history, fostering research and dissemination; and leveraging HBS's convening capabilities for conferences, symposia, and/or celebratory events.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MM1About Us:Founded in 1908 as part of Harvard University, Harvard Business School (http://www.hbs.edu) (www.hbs.edu) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.Annual Salary Range:$80-$85,000