Harvard University Program Coordinator in Cambridge, Massachusetts
54763BRAuto req ID:54763BRJob Code:403134 Coordinator I Location:USA - MA - Cambridge Business Title:Program CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
Three or more years relevant experience in an office environment.
Additional Qualifications and Skills:
Bachelor's degree preferred. Three or more years administrative experience in an academic setting preferred. Attention to detail and ability to set priorities and multi-task essential. Excellent organizational, project management, prioritization and interpersonal skills. Capacity to function effectively in a collaborative office environment; ability to work independently and as part of a team; ability to collaborate effectively with students, faculty and staff. Ability to handle complex and confidential information with discretion. Familiarity with web design, writing for the web, as well as video and publication production and editing skills preferred. Competency using a variety of computer software, particularly Office, Access, Excel, and Adobe Suite essential; in addition, Harvard-specific programs such as PeopleSoft, Oracle Financial Applications, and Event Management System preferred. Ability to learn new software as required.
All formal written offers will be made by FAS HR.
Department:Advising Programs OfficePre-Employment Screening:Identity Schedule:M-F 9a-5p with 1 hour unpaid lunch.Job Function:General Administration Job-Specific Responsibilities:
Supporting the department's workflow and annual calendar; tracking, monitoring, and guiding the programs' timelines and goals
Working with the program administrator to facilitate logistics for advising events, such as trainings, orientations, workshops, and receptions
Making appropriate arrangements and providing administrative support for meetings, workshops, and orientations coordinated by the APO
Implementing APO social media and digital strategy in collaboration with program administrator
Implementing print and electronic design work including announcements, publications, web design updates, as well as video and media content development in collaboration with program administrator
Coordinating all information technology, telecommunications, and audio/visual hardware and software needs for the Office
Editorial assistance for office communications including proofreading and advanced formatting for documents such as memorandums, reports, etc.
Maintaining all APO databases
Ordering all supplies and office equipment, making sure that all office staff have the administrative resources they need
Processing financial transactions such as: vendor requests, reimbursements, and invoices
General upkeep of the office, particularly after events hosted by the APO
Sharing some receptionist duties with our neighboring office
Other duties as required
Periodic before/after hour event staffing may be needed
School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:Ability to lift and move items up to 20 pounds, in the office and while facilitating events.Working Conditions: *Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ .
The Program Coordinator works collaboratively with the other members of the Advising Programs Office (APO) team on programs that serve the academic advising mission of Harvard College. Serving over 6000 students and hundreds of advisers, the Advising Programs Office exists to ensure that all Harvard College undergraduates have equitable access to information and resources about their academic experience through a variety of media and through a network of well-trained advisers.
The Program Coordinator provides a wide range of administrative support to the program and is expected to work autonomously and in partnership with the Program Administrator to translate the leadership team's ideas into working plans, taking concepts to design and implementation, and running the logistics of programs from beginning to end.