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Harvard University Manager of Academic Administration in Cambridge, Massachusetts

58416BRAuto req ID:58416BRJob Code:S0556M FSS Academic Affairs Mgt II Location:USA - MA - Cambridge Business Title:Manager of Academic AdministrationSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

  • Supervisory experience

  • Availability to work on campus a minimum of 3 business days per week (greater flexibility for remote work during summer months).

  • Knowledge of Microsoft Office Suite, intermediate Excel skills

  • Strong written and verbal communication skills

  • Skilled at working with and partnering with diverse cultures

Additional Information:All final offers will be made by FAS HRDepartment:Department of GovernmentPre-Employment Screening:Criminal, Education, IdentityJob Function:Faculty & Student Services School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 3 years’ relevant work experience

Physical Requirements:

  • Sitting using near vision use for reading and computer use for extended periods of time

  • Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions:

  • Work is performed in an office setting

  • Work is performed on campus a minimum of three business days per week (greater flexibility for remote work during summer months)

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements (https://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Position Description:

Reporting to the Director of Administration and Operations, this position will independently perform academic affairs duties for the department, taking primary management responsibility for faculty and other academics including faculty development, recruitment, and appointment activities. This position requires availability to work on campus a minimum of 3 business days per week.

Responsibilities Include:

  • Manages all faculty affairs processes including recruitment, appointments, and development.

  • Independently manages ladder searches and promotions, course relief, leaves, and other related faculty affairs processes.

  • Responsible for creating and developing departmental policies and strategies to bring efficiency into our academic processes and for ensuring the effective administration of faculty affairs.

  • It will liaise with Faculty Affairs, the Social Sciences Division, ladder and non-ladder faculty, and constituents in and outside of Harvard as needed.

  • Administers course development and partners with DAO, DUS, and the ADGS on work related to curriculum planning/development and course support. Report on and analyzes data pertaining to course development, teaching effort and student progress. Act as an advising resource for faculty and other academics regarding educational strategies and formats.

  • Supervises and manages the work of the Academic Administration team: This includes performance management and career development. Ensures adequate and timely course scheduling and curriculum development support to faculty, including course development, curriculum planning meetings, production of related materials, and other related work.

  • Manages all non-ladder appointments (visiting faculty and lecturer appointments) and faculty courtesy appointments. The work includes determining methods and the production of relevant documents advising faculty as they write case statements needed for dossier preparation, checking eligibility to teach, requesting approvals from Division and Faculty Affairs, keeping the DAO and DUS appraised of status of appointments; as well as assigning work related to receiving/processing associate requests from faculty, offer letters, appointments processing, and generation of non-ladder monthly payroll, among other tasks.

  • Has primary responsibility for ensuring back up support for Undergraduate and Graduate Studies-related matters and must become well-versed on both these areas.

  • Ensures compliance with University Policies and procedures and applicable legal rules and regulations.

  • Oversees administrative support for Faculty committees.

  • Act as advising resource and provides consultative services to faculty and other academics regarding course design and technology in education and makes recommendations for changes or modifications to programs.

  • Works closely with the DAO and Development Manager in the faculty grant development as needed.

  • Manages and assigns work related to creation/tracking of POIs and student appointments.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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