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Harvard University Laboratory Administrator in Cambridge, Massachusetts

64624BRAuto req ID:64624BRJob Code:403039 Faculty Assistant III Department Office Location:USA - MA - Cambridge Business Title:Laboratory AdministratorSub-Unit:Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Three years' administrative experience in university and/or research laboratory setting. Advanced degree may count towards experience.

Additional Qualifications and Skills:

Knowledge of Harvard systems desirable. Proven ability to work independently and flexibly under pressure. Excellent organizational, interpersonal, problem-solving, and decision-making skills. Excellent oral and written skills are essential. Computer experience required with proficiency in Word, Excel and PowerPoint and knowledge of web-based applications.

Additional Information:

All formal offers will be made by FAS Human Resources

We are unable to provide visa sponsorship for this position.

Department:Chemistry and Chemical BiologyPre-Employment Screening:Identity Job Function:General Administration Position Description:

Liaison with lab, departmental, University, and external personnel. Prepares and processes all financial transactions. Responsible for meeting submission and reporting deadlines and approving financial data for annual and final reports. In collaboration with Research Portfolio Manager (RPM), responsible for sponsored research portfolio including purchasing, expending, reporting, budgetary compliance issues, including effort reporting, cost sharing, transaction allocation and post audit issues. Composes, types, and edits correspondence, reports and faculty recommendation letters. Monitors use of purchasing system ensuring compliance with groups policy and procedures. Oversees and processes research appointments and visa application materials for international researchers. Designs and implements SOPs and administrative systems for groups. Oversees purchasing, maintenance, tagging, tracking of lab equipment. Oversees maintenance and repair of lab facilities. IT management including maintenance of group web pages, upkeep of software and computer systems, and interfacing with FAS IT support. Oversees appointment/meeting schedules and travel arrangements. Calendar management for faculty member(s). Performs other duties as required including supporting an array of faculty administrative tasks (CV, recc letters, group organization)

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

This is a hybrid position with an office located on campus in Cambridge, MA. This position is required to work in-person on campus four days per week during the 90-day orientation and review period, and thereafter a minimum of three days per week. Specific days and schedule will be determined between the employee and their manager.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Job Summary:

Reporting to the Assistant Director of Faculty Support Services, provides complex administrative support to a faculty member(s) and their research laboratory. Group size within CCB fluctuates and the group could be between 15-30 people per lab.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-KO1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us:Chemistry and Chemical Biology is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the department's mission, objectives, and core values, please visit our website here. (https://chemistry.harvard.edu/diversity)

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