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Harvard University Grants Manager in Cambridge, Massachusetts

65845BRAuto req ID:65845BRJob Code:405007 Financial Professional (N) Department Office Location:USA - MA - Cambridge Business Title:Grants ManagerSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

A minimum of three years' experience in pre- and post-award grants management required; a combination of education and experience may be considered.

Additional Qualifications and Skills:

We are looking for people who are/have:

  • Bachelor’s degree a plus.

  • Excellent interpersonal, verbal and written communication skills as well as analytical and problem-solving skills.

  • The ability to take initiative, as well as the ability to multi-task and move easily among varied work projects.

  • Highly organized and detail-oriented.

  • The ability to handle complex and confidential information with discretion.

  • The ability to work as part of a team, as well as to work independently.

  • Experience with Harvard systems and procedures a plus.

  • Strong knowledge of MS Office Suite, especially Excel.

Additional Information:We regret that Harvard Law School is unable to provide visa sponsorship for staff positions.

All offers to be made by HLS Human Resources. Department:FinancePre-Employment Screening:Identity Schedule:35hrs/week, M-FJob Function:Finance Position Description:

As a Grants Manager, your responsibilities will include:

Pre-award responsibilities:

  • Provide support to Principal Investigators (PIs) and their staff for proposal preparation, including budget development and assembly of supporting documentation and required institutional information.

  • Shepherd supported proposals through the school and University proposal review and submission process.

Post-award responsibilities:

  • Provide continuous monitoring of revenue and expenditures on federal and non-federal research grants, and maintain working knowledge of basic fund information (e.g., terms and award dates) for the entire portfolio of sponsored awards at HLS.

  • Create and distribute monthly financial summary/projection reports, and provide guidance to PIs regarding rates of spending, personnel allocations, etc.

  • Continuously ensure expenditures are in line with University policy and sponsor terms and conditions, and prepare adjustments to the general ledger, as necessary.

  • Advise and assist PIs with the reporting requirements of the various sponsors, including interim and final financial reports.

  • Strategize with PIs on resource and personnel allocations. Monitor balances, perform spending projections, and process journal entries and salary allocation updates as needed.

  • Work closely with the PIs and Office for Sponsored Programs to review new awards, set up budgets in GMAS, and to reconcile and closeout awards that are ending.

  • Provide guidance and training to staff on finance and sponsored research matters including systems, policies, and procedures, as needed.

  • Support the Assistant Director of Sponsored Research to provide guidance to the faculty and other research program staff to ensure compliance with HLS, University, and sponsor policies.

School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:

Reporting to the Assistant Director of Sponsored Research, and in close collaboration with grant recipients, the Grants Manager is responsible for providing comprehensive pre- and post-award support for Harvard Law School’s (HLS) full portfolio of sponsored awards.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MH1Work Format Details:While the position is based in Cambridge, MA, this role has the opportunity for a hybrid work arrangement, subject to business need and manager review/approval. About Us:Be a part of excellence and leadership in legal education and scholarship at Harvard Law School. We are a community of talented people from diverse backgrounds, lived experiences, and perspectives, dedicated to advancing the cause of justice all over the world. We value our differences and our diversity as a source of strength. We are committed to developing and inspiring our students and our workforce. Whoever you are, whatever you do, however you do it, Harvard Law School (  is a place where you can thrive.