Massachusetts Jobs

65883BRAuto req ID:65883BRJob Code:400110 Financial Associate I Department Office Location:USA - MA - Cambridge Business Title:Financial Associate ISub-Unit:Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

Minimum of 3 years of relevant experience in financial accounting.

Additional Qualifications and Skills:

• Experience with procurement to payment processes strongly preferred.

• Bachelor’s degree preferred.

• Demonstrate strong foundation knowledge in accounting, and interest in furthering skills in financial accounting.

• Understanding of financial operations and transactions, must be a detailed oriented team player, follow-through and close the loop consistently, and can deliver accuracy on complex transactions under tight timeline.

• Experience in B2P environment strongly preferred especially in STEM (Science, Technology, Engineering and Mathematics) areas.

• Strong communication, written and verbal, listening, and interpersonal skills, with experience in servicing and handling complex issues thoughtfully, handling difficult issues with tact, and working with difficult people with positivity and respect.

• Strong commitment to outstanding services with a learning and growth mindset to reach out and connect and providing positive experience to all B2P users including faculty, students, researchers, Teammates, administrative colleagues, and peers across campus. This commitment requires ongoing effort and skill development to better understand and adapt to HSCRB’s evolving business needs in our regulatory environment.

• Demonstrate sound and independent judgement applying financial policies when problem-solving with customers.

• Strong commitment to improving skill sets in keeping with the technology, regulatory complexities, as well as generative AI advances, as they relate to the ABO Team.

• Strong organizational skills in setting priorities and managing multiple projects, competing deadlines, files, correspondence, documentation in a high-volume team-oriented environment.

Additional Information:We are unable to provide sponsorship for this position.

All formal offers will be made by FAS Human Resources.Department:Stem Cell and Regenerative BiologyPre-Employment Screening:Identity Schedule:35 hours per weekJob Function:Finance Position Description:

Specific job responsibilities include:

• Respond to customer inquiries relating to B2P systems functions navigation and full life cycle of business processes, invoices, payments, holds, kick-outs), PCard, Corporate Card, and reimbursement.

• Review, process, and approve day-to-day purchase requisitions, payment requests, Corporate Card, and PCard purchases, travel, and other out-of-pocket reimbursement requests; ensure requests are thoroughly reviewed, documented, and approved in compliance with the guiding policies and processes in a timely manner.

• Work through complex transactions including equipment purchases and contract reviews, facilitate approval workflow; work closely with the ABO Manager to ensure the reperformance standards for financial transactions are always met.

• Coordinate with all labs on department-supported purchases, including but not limited to lab coats, CO2 for incubators, Biosafety cabinet certificates, equipment, department Service Maintain Service Maintenance Contract renewals, coordinate with multi-user license purchases.

• Regularly resolve holds, kick-outs; review fund balance available, cost allocation, object code use; assess exceptions for escalation and resolve scenarios to ensure all financial policies are followed and customers are well-served; review aging receivables, escheatable, and recharge to ensure transactions are posted accurately in a timely manner, outstanding commitment to minimally outstanding.

• Assist the ABO Manager in monthly account reconciliation.

• Assist the ABO Team Leader in maintaining the Master recharge workbook and coordinate the monthly billing and reconciliation activities.

• Assist the ABO Team Leader in implementing Billing Agreement invoicing or payment, and ensure each payment and invoice are accurately processed, reconciled, and closed in accordance with the agreement and the approval is documented and deposited in SharePoint for tracking and auditing.

• Support ad hoc projects and perform duty and tasks as assigned within the scope of the FA.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:

Work is performed in an office setting in hybrid environment, this position may have a hybrid schedule and will be required to work on campus at least 2- 3 days a week. Expected to be flexible if required to come in person on certain days.

Job Summary:

The Harvard Department of Stem Cell and Regenerative Biology (HSCRB) is a cross-school department, committed to the advancement of biomedical research and to delivering innovative teaching and training at the interface of biology and medicine.

Reporting to the Accounting and Business Operations (“ABO”) Manager, the Financial Associate (FA ) has a dotted-line reporting to the ABO Team Leader, and plays a critical role in supporting HSCRB faculty, researchers, staff, and students. The FA will support all B2P functions and services with responsibilities including, but not limited to, attending to B2P user inquiries, the financial lifecycle of purchase to payment, payment and invoicing for billing agreement and service centers recharge, financial accounting and report reconciliation, as well as financial administration of PCard, Corporate Card and reimbursement.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-KO1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.