Job Information
Massachusetts Institute of Technology Finance and Operations Assistant in Cambridge, Massachusetts
Finance and Operations Assistant
Job Number: 23878
Functional Area: Finance/Accounting
Department: Economics
School Area: Humanities, Arts, & Social Sciences
Employment Type: Full-time (Hybrid)
Employment Category: Non-Exempt
Visa Sponsorship Available: No
Schedule:
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Job Description
FINANCE AND OPERATIONS ASSISTANT, Economics, to support the financial and administrative operations of the department, using knowledge of the Institute and other departments to anticipate and initiate actions regarding office operations. May also function as a high-level individual contributor or coordinator of multiple projects. Responsibilities include processing and tracking expenses, reconciling accounts, processing travel expenses through Concur, creating purchase orders for procurement activities, processing payments and reimbursements with MIT’s Accounts Payable office; processing invoices; preparing journal vouchers; verifying credit card charges (PCard); performing monthly financial review and control; approving financial documents (e.g., travel vouchers, request for payments, etc.); supporting the director of administration and finance with a variety of duties, including reviewing/generating research administration documents (i.e., budgets, bio sketches, current and pending, etc.); creating and submitting research proposals; collecting/obtaining necessary information for sponsor requests; post-award management, including making financial projections; serving as a resource for faculty, staff, and students on financial transactions; and performing related tasks as needed. A full job description is available here (https://www.dropbox.com/scl/fi/gxabf55t19s5gnqmdp7vo/JD_Financial-Assistant-II_03.26.2024.pdf?rlkey=yyn1glbjbx3y7kcqukjn1bg80&dl=0) .
Job Requirements
REQUIRED: high school diploma or its equivalent; at least three years of administrative, office, finance, or related experience; excellent written and verbal communication skills; attention to detail and accuracy; ability to multitask and handle a wide variety of duties. PREFERRED: bachelor’s degree. Job #23878-5Application material should include both a resume and cover letter.Employment is contingent upon the completion of a satisfactory background check.3/26/24