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66729BRAuto req ID:66729BRJob Code:403035 Executive Assistant Department Office Location:USA - MA - Cambridge Business Title:Executive AssistantSub-Unit:Graduate School of Arts and Sciences Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count towards experience.

Additional Qualifications and Skills:

• Proven ability to work in a fast paced always changing environment, meeting deadlines with minimal supervision.

• A detail-oriented self-starter with prior experience in administrative support, preferably in higher education or the nonprofit sector

• Proficiency in the MS Office Suite including word, excel, and powerpoint. Skill in troubleshooting technical and operational challenges.

• Excellent organizational skills with meticulous attention to detail and accuracy

• Must be able to handle private information with discretion

• Strong oral and written communication and relationship building skills

• Individual who enjoys problem-solving, as well as, identifying and implementing improvements to systems and processes.

• Someone who exhibits sound judgment, diplomacy, and tact with the ability to prioritize and make decisions

• Experience and ease engaging with all levels within an organization

• A team player with a positive attitude capable of cultivating productive working relationships across the School.

Additional Information:

• A cover letter is required to be considered.

• We are unable to provide visa sponsorship for this position.

• All formal offers will be made by FAS Human Resources.

Department:Harvard Griffin GSASPre-Employment Screening:Identity Job Function:General Administration Position Description:

Duties include, but are not limited to, the following:

• Provides logistical management of the office and anticipates the needs of the dean to ensure smooth day-to-day functions

• Maintains the dean’s calendar, including scheduling meetings and appointments, and exercises discretion in committing time and evaluating needs.

• Coordinates domestic and international travel arrangements involving multiple travelers and offices.

• Ensures that the dean is prepared for meetings by preparing briefings and other materials in advance

• Prepares meeting materials and takes notes of discussion; prepares the initial draft of minutes and summaries.

• Organizes and manages schedules and logistics for complex meetings throughout the year

• Serves as an ambassador for the dean, ensuring positive interactions with faculty, staff, and others inside and outside the Harvard community. This includes receiving and screening the dean’s phone calls, visitors, and emails, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.

• Oversees universal dean email account, triaging incoming emails and ensuring that messages are responded to in a timely manner

• Answers questions/inquiries as needed. Researches and follows up on inquiries that require more in-depth information

• Performs research, prepares presentation materials

• Drafts and edits correspondence; handles highly sensitive and confidential materials.

• Tracks expenses and prepares, reconciles, and submits expense reports

• Develops and maintains office systems and procedures, including management and archiving of dean's paper and electronic filing systems

• Facilitates communication between Dean’s Office and other Harvard Griffin GSAS offices, additionally serving as key contact to a number of University offices and external constituents

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:Lift and carry up to 50lbs.Working Conditions:This is an on-campus position based in Cambridge, MA.

Additional details will be reviewed during the interview process.Job Summary:

Reporting to the Chief of Staff, the Executive Assistant performs a wide range of complex administrative duties while supporting the Dean of the Graduate School of Arts and Sciences with tact and discretion.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-ES1Work Format Details:This position is based on-campus, in Cambridge, MA. About Us:Harvard Griffin GSAS is where scholarship and innovation meet, where ideas are challenged and theories developed, where new knowledge is created, and where scholars emerge. The mission of Harvard Griffin GSAS is to identify and attract the most promising students to form a dynamic and diverse community, and to shape them into visionary scholars, innovative educators, and creative leaders