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Job Information
Randstad US executive administrative assistant in cambridge, Massachusetts
executive administrative assistant.
cambridge , massachusetts
posted 9 days ago
job details
summary
$45 - $50 per hour
temp to perm
bachelor degree
category office and administrative support occupations
referenceAB_4551872
job details
A Global Biotech/Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their Team! Provide administrative support to ensure the efficient operation of the Global Communications team. Assist in coordinating both domestic and international travel arrangements. Create and submit travel expense reports in a timely manner in Concur. Assist in scheduling meetings, calls, and other appointments for the head and their team which involve man different time zones. Assist in creating requisitions in Ariba, checking payments for vendors and consultants in the system, and communicating with them as needed. Assist in tracking budget forecasts using spreadsheets and preparing reports on budget status. Assist in coordinating events and meetings by reserving event spaces, meeting rooms, and arranging catering needs. Maintain and order office and computer rooms, and arranging catering needs. Utilize tools such as Microsoft Outlook, Word, Excel, and PowerPoint for document preparation, editing, report creation, tracking and analysis. Interface and communicate with internal and external customers, directing people to the appropriate resources. Must be able to interact effectively with all levels of employees throughout the company and understand the structure of the organization and develop a network across departments, drawing on the network to answer questions and successfully accomplish responsibilities. Demonstrate confidentiality in execution. Support other team members as needed. Complete designated duties as assigned.
salary: $45 - $50 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
Provide administrative support to ensure the efficient operation of the Global
Communications team.
Assist in coordinating both domestic and international travel arrangements.
Create and submit travel expense reports in a timely manner in Concur.
Assist in scheduling meetings, calls, and other appointments for the head and
their team which involve many different time zones.
Assist in creating requisitions in Ariba, checking payments for vendors and
consultants in the system, and communicating with them as needed.
Assist in tracking budget forecasts using spreadsheets and preparing reports on
budget status.
Assist in coordinating events and meetings by reserving event spaces, meeting
rooms, and arranging catering needs. Maintain and order office and computer
supplies and inventory and help to keep it organized.
Utilize tools such as Microsoft Outlook, Word, Excel, and PowerPoint for
document preparation, editing, report creation, tracking and analysis.
Interface and communicate with internal and external customers, directing
people to the appropriate resources.
Must be able to interact effectively with all levels of employees throughout the
company and understand the structure of the organization and develop a
network across departments, drawing on the network to answer questions and
successfully accomplish responsibilities.
Demonstrate confidentiality in execution.
Support other team members as needed.
Complete designated duties as assigned.
The essential functions of this role include:
- working in a smoke free environment
Skills
MS-OFFICE
Ariba
Concur
Creating Presentations
Maintaining Calendars
Organization
Problem Solving
Travel Arrangements
Editing
Multi-tasking
Handling Confidential Information
Oral Communication
Scheduling Meetings
Qualifications
Years of experience: 5 years
Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
Applications accepted on ongoing basis until filled.
get in touch
we are here to help you with your questions.
LM
lauri marsanne
+1 617 349 0200 (tel:+1 617 349 0200)
lauri.marsanne@randstadusa.com
Randstad US
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