Massachusetts Jobs

66009BRAuto req ID:66009BRJob Code:361059 Administrative Manager Department Office Location:USA - MA - Cambridge Business Title:Director, Faculty Dean OperationsSub-Unit:College Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

• Bachelor’s degree

• Minimum of 7 years’ work experience managing administrative functions in a complex organization

Additional Qualifications and Skills:

• University or non-profit experience preferred

• Project management experience and/or training, along with strong organizational and process design skills

• Strong understanding and competence in human resource administration

• Understanding of space/facilities management principles

• Self-directed and results-oriented work ethic

• Strong analytical and problem-solving skills

• Strong verbal and written communication skills; ability to influence/persuade all levels of staff

• Tact, discretion, integrity

• The position requires political acumen and the capacity to work with senior faculty and leadership

Additional Information: All formal written offers will be made by FAS HR

Department:Harvard College Dean's OfficePre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:

Recruitment and Onboarding

• Steward the search process for the recruitment of new Faculty Deans, which includes managing advertising and outreach, communicating with candidates, scheduling interviews, organizing materials for candidates and for the search committee, coordinating and consolidating search committee and community feedback about the candidates, checking references, and preparing appointment letters

• Process all appointments related to Faculty Dean hiring, recognition, and transitions

• Liaise with University Partners, such as the Office of Physical Resources and Harvard University IT to coordinate housing, parking, computer set-up, security access, and other logistical onboarding needs for new Faculty Deans

• Organize efforts for new Faculty Dean Orientation, including outreach to facilitators and presenters, pre-meetings, material preparation, scheduling, and logistical execution of the orientation

Faculty Dean Reviews

• Manage the annual review process, by convening stakeholders, organizing materials, scheduling meetings, and preparing reports

• Coordinate the reappointment process for eligible faculty deans, including support for organizing and convening the 4th year review committee

• Collaborate with the Office of Faculty Affairs, Dean for Administration and Finance, and Office of General Counsel to provide recommendations to the Dean of the College on HR matters such as faculty dean leaves, performance interventions, or other special circumstances

• Support Dean of the College in recognizing faculty dean performance and service

Administrative and Operational Support

• Serve as the primary point of contact for faculty dean inquiries and liaise with appropriate College team to provide consistent and timely responses

• Prepare, coordinate, and update materials, including Faculty Dean Handbook, onboarding materials, and website

• Track Faculty Dean terms of service and timing of reviews, and manage all record keeping, including personnel files, housing agreements, and committee service

• Coordinate with Office of Physical Resources and Planning of refurbishment and upkeep of Faculty Dean residences; Support move-in and move-out logistics and reimbursements, including appropriate residency licenses and affirmations

• Support faculty dean transitions by processing system adjustments, organizing events, and drafting communications for post-service expectations and opportunities

Meeting and Event Management

• Provide administrative support for monthly Faculty Dean meetings and bimonthly Faculty Dean Leadership Council (FDLC) meetings; Schedule meetings, prepare materials, document meeting notes and action items

• Work with the Faculty Dean Leadership Council Chairperson, Dean of the College, Chief of Staff, and other College Partners such as the Dean of Students and the Dean of Undergraduate Education, to identify topics and develop agendas for FDLC meetings

• Manage all aspects of faculty dean events, including the annual faculty dean retreat, the end of year celebration, and other events as determined by the Dean of the College

Program and Projects Support

• Support the introduction, development, reimagination, and expansion of programs or projects that the Dean of the College desires to implement with the Faculty Deans

• Other duties as assigned

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:

Regular walking and occasional strenuous physical activity in event management (ex. lifting, material set-up, etc.)

Working Conditions:

Office setting, hybrid

Job Summary:

The Director of Faculty Dean Operations has broad responsibility for supporting the Dean of the College in their hiring, on-boarding, and oversight of the twenty-four faculty deans of the residential Houses at Harvard College. This position reports to the Harvard College Dean’s Chief of Staff and provides management of human resources and operational functions for faculty deans, from recruitment through conclusion of service. The Director of Faculty Dean Operations will provide support for administrative processes, meetings, and event management. The role will also implement Harvard College Dean directed initiatives across the Houses and manage projects that arise as needed.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-MT2Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us: Harvard College is a close-knit undergraduate community within Harvard University. With world-class faculty, groundbreaking research opportunities, and a commitment to a diverse environment of bright, talented students, Harvard is more than just a place to get an education—it's where students come to be transformed. The College enrolls over 7000 students and is comprised of 6 major administrative units including the Harvard College Dean’s Office, the Dean of Students Office, the Office of Undergraduate Education, the Office for the Arts, the Office of Student Services, and the Phillips Brooks House Center for Public Service and Engaged Scholarship.